13 min read

What Is Workflow Optimization? Strategies to Improve Business Performance

By Erin Esterberg on November 23, 2021 2:27:00 PM CET

All businesses deal with at least one workflow, no matter big or small. Even a simple lemonade stand, for example, has the process of creating a lemonade from raw lemons as a workflow.


How efficiently businesses execute their workflow(s) will ultimately determine their productivity and efficiency. Still, it’s also crucial to understand that a company doesn’t simply run by executing workflows and accomplishing the objectives. Workflows can be linked to one another, and every employee could have challenges in their unique workflows.

This is where workflow optimization is needed. Without a comprehensive workflow optimization and workflow management strategy, your business will miss more deadlines, be more exposed to risks related to human errors. It will use more resources to achieve your goals.

In short, your business will not be efficient, and it will be much harder to grow and scale your business.

Have you ever wanted to optimize your business’s workflows and improve your efficiency, but don’t know where to begin?

You’ve come to the right place.

In this guide to workflow optimization, we’ll share all you need to know about workflow optimization and workflow strategies you can use to improve your business performance. By the end of this reading, you’d have learned about:

  • What is workflow optimization?

  • Workflow optimization as a part of workflow management

  • A step-by-step guide to optimizing your workflow

  • How to optimize document management workflow to ensure its efficiency

  • Actionable strategies you can implement to improve your business performance.

And more!

Let us begin this guide by looking at what workflow optimization means.

Topics: News Featured Educational Industry News
14 min read

An Expert Guide to Document Management and Automation

By Gary Fisher on November 17, 2021 1:55:46 PM CET

Document management can be a major headache for any organization.


When your organization is relatively small, and you only handle a small number of documents per week, document management might not be an issue. However, as your organization grows and needs to store and manage hundreds if not thousands of documents per month, you’ll see how document management can be a constant uphill battle. 

Data is now considered the most valuable commodity. The amount of data (and documents) coming in and out of an organization has constantly increased over the years, so you’ll struggle to keep up with the pace without a proper document management plan in place. 

Thanks to technology, now we also have the option to implement automation to the document management workflow. However, there’s one crucial thing to uphold: 

Automation is only beneficial when the automated workflow is already efficient.

Or else, automation will only amplify its inefficiencies and bottlenecks. 

So, it’s crucial to have a proper document management strategy in the first place and to optimize the process and ensure it’s as efficient as possible. 

In this expert guide to document management and automation, we’ll discuss how to tackle this issue precisely. You’ll learn everything from start to finish about document management as a workflow, and by the end of this guide, we will inform you about:

  • The definition of the term ‘document.’ 

  • The concept of document management

  • Different aspects of document management workflow

  • How to optimize document management workflow to ensure its efficiency

  • How to implement automation to a document management workflow

And more!

Topics: News Featured Educational Industry News
2 min read

Major Release of Aproove Work Management featuring Video Proofing!

By Jeff Ross on October 26, 2021 6:19:03 PM CEST

Aproove is pleased to announce a significant new version of Aproove Work Management!

Version 2021/R5 is primarily focused on a new video interface with enhanced features.

We are also delighted to share the inclusion of security enhancements, existing feature enhancements, and system performance optimizations.

As a reminder, version names now start with the year, then the release number for that year. As the fifth release of 2021, this is version 2021/R5.

Topics: Featured New Release Educational Newsletter
5 min read

How Kroger Transformed Promotional Execution with Aproove!

By Gary Fisher on October 14, 2021 1:50:00 PM CEST

BUSINESS CHALLENGE:

As one of the world's largest retailers, with annual sales of more than $121.1 billion (2019). With nearly 2,800 stores in 35 states, under 22 banner brands. Kroger’s Promotional Execution Team set out a transformation objective to change the performance across all Advertising and Display operations that orchestrate 600+ promotional content versions per week across Kroger’s 22 brands. With 2000+ employees in the end-to-end operating model, this presented a significant, enterprise-scale transformation program challenge.

Topics: Insider News Case Studies Featured Case Study Educational Industry News
19 min read

What is a Workflow? | Definition & Guide of Business Workflows

By Gary Fisher on September 27, 2021 2:29:46 PM CEST

When discussing business efficiency, the term “workflow” often gets mentioned. Yet, ask five different people for the definition, and chances are, you’ll get five different answers.


So, what is a workflow? How can you use workflow to improve your business’s efficiency and productivity? Is it worth your time?

In this guide, we will discuss all you need to know about business workflows, and by the end of this guide, you will learn about:

Topics: News Featured Educational Industry News
12 min read

7 Steps to Implementing an Efficient Creative Workflow

By Sylvain Doré on August 26, 2021 3:18:00 PM CEST

Implementing efficient and creative workflows always poses a unique challenge: we are essentially putting a structure over a creative process that’s supposed to be “free.” Thus, finding the right balance between optimal structure and creative flexibility is very important yet often very difficult.
Topics: News Featured Educational Industry News
12 min read

What Is a Project Management Framework?

By Erin Esterberg on August 17, 2021 1:16:33 PM CEST

Managing and executing projects can be challenging. According to research by KPMG, 70% of surveyed organizations have suffered project failures for one reason or another.
Topics: News Featured Educational Industry News
12 min read

Workflow Analysis: How to Improve & Optimize Your Business Process

By Gary Fisher on August 10, 2021 1:33:00 PM CEST

As the name suggests, workflow analysis is the process of analyzing an organization’s business process. However, before it can be examined, the business process needs to be correctly visualized in a workflow map.
Topics: Insider News Featured Educational Industry News
12 min read

Workflow Diagram - How to Create Workflow Chart

By Gary Fisher on August 3, 2021 12:23:00 PM CEST

First, what is a workflow?

A workflow, or a business process, can be defined as a collection of linked tasks (sequential or non-sequential) executed to achieve a particular business objective.
Topics: Insider News Featured Educational Industry News
12 min read

What is Project Management Workflow and why is it important?

By Gary Fisher on July 27, 2021 1:52:00 PM CEST

We all know how managing a project can be very challenging!
Topics: Insider Featured Educational Industry News
4 min read

Major Aproove Work Management release announcement, including core system updates to improve speed and performance!

By Xavier Dorvillers on July 23, 2021 9:18:44 AM CEST

Today Aproove is pleased to announce a significant new version of Aproove Work Management!

This version incorporates core technology updates that improve both the speed and performance of Aproove and lays the groundwork for Aproove to incorporate significant new features during the rest of 2021 and beyond.

Of course, we could not make a release without some new visible features, so we are pleased to announce some significant enhancements to the tag functionality, including the ability to automate "hidden tags" that can enhance searching and filtering.

After consultation with our customer base, Aproove has changed the way that we number our releases. As a SaaS company, Aproove can release anywhere between 8-12 times per year.

For ease, all future versions will start with the year, e.g., 2021, then the release number for that year (a year being January-January).

The release we are posting today is the fourth release this year, and therefore it will be named the 2021/R4 version.

Topics: Featured New Release Educational Newsletter
10 min read

How to do Workflow Process Mapping in Five Easy Steps!

By Sylvain Doré on July 21, 2021 12:40:31 PM CEST

A business, at its core, is just a collection of business processes.
Topics: Insider Featured Educational Industry News
22 min read

Essential Guide to Workflow Models

By Xavier Dorvillers on July 1, 2021 8:00:00 AM CEST

Corporations all around the world strive to become more efficient and productive.


When these workflows get executed efficiently, your business is also efficient, and vice versa: inefficient workflows will result in missed deadlines, lost opportunities, and losses in revenue, profits, and even reputation.

However, an organization and even a single team within the organization can consist of many people with disparate personalities and logical views. 

Each team member might have a different idea on how to execute a task efficiently, and in many cases, there is not a single, one-size-fits-all answer. This can often lead to disputes and confusion, which can lead to inefficiencies and other issues. 

So, how do you get your whole team and organization to perform a business process consistently in the most efficient way, every time? 

The solution is a workflow model. 

A workflow model, or workflow diagram, is a visual mapping for a workflow, a business process, a project, or a business case. By modeling a workflow accurately, everyone has the same vision and can execute it in the same way. 

This guide will tackle all you need to know about workflow models and how you can implement them in your organization. 

By the end of this guide, you will learn about: 

  • The concept of workflow models

  • Different types of workflows in a business environment

  • How to model a workflow

  • The benefits of modeling a workflow

  • How to analyze and optimize workflow models

And more.

Topics: News Featured Educational Industry News
5 min read

How To Implement Work Management & Improve Your Company's Productivity

By Gary Fisher on June 30, 2021 9:20:17 AM CEST

Although the term “work management” has only gained popularity in recent years, you’ve likely dealt with some forms of managing work, be it at work, at home, or school. 

 

Topics: Featured Educational Industry News Newsletter
19 min read

How and Why to Document Your Workflows

By Jeff Ross on June 1, 2021 4:30:00 PM CEST

All businesses and organizations have workflows. Even individual workers always involve at least one workflow in their day-to-day operations.


When these workflows get executed efficiently, your business is also efficient, and vice versa: inefficient workflows will result in missed deadlines, lost opportunities, and losses in revenue, profits, and even reputation.

But what are workflows, and why is it important to document your workflow?

And more importantly, how can we optimize these workflows to be as efficient as possible?

In this guide, we will discuss:

  • What is a workflow
  • Different types of workflow
  • Why you should document your workflow
  • How to document your workflow reliably and accurately
  • How to analyze the established workflow
  • How to optimize the workflow to make sure it’s as efficient as possible

And more.

Topics: News Featured Educational Industry News
8 min read

What is Workflow Management System and Why Do You Need One?

By Erin Esterberg on May 18, 2021 2:03:00 PM CEST

The terms workflow and “business process” are often used interchangeably. While there is indeed an interrelation between the two terms, there are some differences between the two.  

A business process is, simply put, a set of linked activities (or tasks) that get collectively executed to achieve a business objective. 

Topics: Featured Educational Industry News
9 min read

What is Business Process Management (BPM) and Why Is It Important?

By Sylvain Doré on May 11, 2021 11:04:16 AM CEST

All businesses always have at least one business process. A simple trading business could have just one business process and other companies, however, can have multiple complex business processes that are interconnected to each other. 


How successful a business is, is essentially determined by how efficient and effective it is in executing its business processes, and this is where Business
Process Management comes in.
 

Topics: Featured Educational Industry News
2 min read

Aproove Version 4.3.4.3 Release Notes

By Xavier Dorvillers on May 10, 2021 6:02:41 PM CEST

Today Aproove is pleased to announce version 4.3.4.3. Below you will find the release note summary.

Typically Aproove sends out an email notification that incorporates two or three highlighted features within the email along with a list of all new functions and enhancements.

Today we will place the release notes in the blog area in a change from our usual email announcements and then focus on relevant new features in the coming weeks (before the next release). We will also offer a webinar with each new release when significant new functionality gets released.

This is to give our users more drip-fed information about each release, and it will also allow us to "zoom in" on the new functions between the releases. We want to explain the feature and also provide some business "use-case" examples.

Topics: New Release Educational
7 min read

The Ultimate Guide To Workflow Automation

By Gary Fisher on April 12, 2021 4:56:16 PM CEST

In today's competitive landscape, many organizations demand more agile and error-free business processes.

Many are now relying on workflow-based innovations and automation to improve efficiency and productivity. The basic idea of automation is to reduce or eliminate human involvements from the execution of a process with three key objectives:

  1. Reducing risks of human errors both in meeting compliance and in terms of data security
  2. Freeing the valuable employees' time so they can focus on core competencies and contribute more to achieving the organizational goals
  3. Reducing human resources costs

Software solutions can execute specific tasks at a much higher speed than a human could. Thus, automation of these tasks can significantly speed up the repetitive processes while freeing up your resource to carry out more valuable work.

Topics: Featured Educational Industry News
2 min read

Announcing PDF Layer Support in the Review Interface!

By Gary Fisher on February 12, 2021 9:16:20 AM CET

Adding PDF layer support is a significant enhancement of the Aproove Work Management Review Interface, giving our customers a competitive edge not seen in other technologies!

Optionally allowing your reviewers to see any layers inside a PDF document is a great starting point, but we never stopped there! We also added many surrounding features that enable you to restrict layers to different users and groups and store the viewing conditions (what layers were turned on or off) to know the reviewer's exact viewing conditions when they made the annotation note.

Topics: News Featured New Release Educational
5 min read

The Asset Browser - Digital Asset Management (DAM) Interface

By Gary Fisher on November 23, 2020 3:22:13 PM CET

Aproove Work Management today expands its use case to incorporate Digital Asset Management (DAM) capabilities as part of the core product.

The Aproove Drive has been in existence for several years, giving users the ability to store, share, and distribute files within the interface. Those files could be proofs or supporting files such as creative briefs or master files. The Aproove Drive concept was at a "project level," meaning you stored and accessed the files at the project level. This feature was handy for Work in Progress files but a little limited if you wanted a full view of all your assets stored on Aproove.

Aproove Work Management with in-built DAM capabilities opens endless possibilities to manage "work in progress" projects while also having a holistic view of your data repository housed within the same system. Combine this with full online proofing and task management, and you have a fully incorporated Work Management platform to drive your business.

Topics: Featured New Release Educational Newsletter
5 min read

What is Work Management Process and how do you implement it?

By Sylvain Doré on October 26, 2020 11:28:38 AM CET

In recent years, the term work management started gaining popularity, and a common misconception is to use the term interchangeably with project management. 


Work management and project management are two different concepts—although there are some similarities—, different timelines, different natures, and different objectives.

Here, we will discuss the concept of work management, its benefits, and how to implement it in your business.

Topics: News Featured Educational
6 min read

What Is Online Proofing and Approval?

By Gary Fisher on October 15, 2020 11:12:07 AM CEST

Proofing traditionally got performed manually by reading manufactured hardcopy proofs before the files reached the printing press. 

Nowadays, we have much more content across many more platforms than traditional print. Web content, video, audio, and interactive files are commonplace in the modern world, and none of those formats can get checked using physical proofs. Many companies have multiple output formats and need to cater to all these different formats in the proofing process. 

The file could get printed, published on a website, social media, or broadcast on TV. Proofing has evolved, and Online Proofing is the most cost-effective and environmentally friendly method for review and approval. 

7 min read

AWM Major Launch Announcement July 2020

By Gary Fisher on July 20, 2020 1:46:21 PM CEST

Aproove Work Management is excited to announce a HUGE new release that contains many new amazing features that give substantial business benefits to our AWM Classic and AWM Enterprise customers!
-------------------------
Introducing Forms!
Topics: Featured New Release Industry News
4 min read

Introducing Note Tags!

By Xavier Dorvillers on July 17, 2020 7:03:27 PM CEST

A major enhancement to our Online Proofing functionality "Note Tags" are designed to help with identification, classification, and decisions on individual annotation notes.

What are Note Tags?

Note Tags introduce a new way of managing annotation workflows. Note Tags cover multiple needs ranging from automated note identification to complex approval and decisions at a note level. 

Note tags can automatically be applied when users make annotations, and permissions can be used at a project level to determine what note tags (if any) are available to the different users.

Note Tags can be added when a user creates an annotation note (automatically, manually, or a combination of both). Note Tags can also be made available or hidden at different step stages based on your workflow requirements. 

Topics: Featured New Release Industry News
4 min read

Introducing AprooveWM Forms

By Sylvain Doré on July 17, 2020 10:57:07 AM CEST

Today Aproove work Management introduces our powerful new "forms" functionality, which is deeply embedded into all the core AprooveWM functions.

 
Why are Forms important?

Forms are a significant new addition that gives endless possibilities for companies to improve and automate business workflows. The collection of data from any source, both internal or external to the organization was the missing link in AprooveWM.

Topics: Featured Educational Industry News
3 min read

5,4,3,2,1 WeAproove+ Is Now Launched!

By Gary Fisher on July 1, 2020 12:13:10 PM CEST

We are excited to announce our new product, WeAproove+

Visit WeAproove+ Website Here!
Topics: News Featured New Release Industry News
3 min read

Why is Work Management Important?

By Gary Fisher on June 17, 2020 12:29:26 PM CEST

The term ‘work management’ has become somewhat a buzzword as companies across all sectors look to make their organizations more productive and maximize their earning potential by changing their internal processes, so why is Work Management important?

Understand your business

When was the last time you put a microscope up to your team’s daily process? And we don’t just mean when you addressed a glaring issue with a single team member’s productivity.

Topics: News Featured Educational Industry News
2 min read

Aproove Work Management Website Launch!

By Gary Fisher on June 15, 2020 12:22:02 PM CEST

We are Live!

Aproove has launched a fresh new website to better reflect our product positioning and product offerings! Click here to visit Aproove's new website!

Topics: Featured New Release Industry News Newsletter
4 min read

Aproove 4.1 Launch Day!

By Gary Fisher on May 4, 2020 3:56:34 PM CEST

Aproove is excited to announce version 4.1, which contains some significant new features including new reporting capabilities, extended search functions, calendar "to-do" events and enhanced "conflict manager" options.

 

Topics: Featured New Release
1 min read

Coronavirus Announcement

By Gary Fisher on May 4, 2020 3:16:40 PM CEST

Having seen many businesses trying to profit from the Coronavirus Aproove wish to make the following announcement;

 

Topics: News Featured