- What and Why
- Who's It For?
A great way to achieve this is to look at your internal & external business processes to discover where workflow management systems can help. The purpose of workflow management is to compliment your talented staff, freeing them to work on the highly skilled tasks you pay them to do.
Workflow automation and management tools can help to;
Aproove's workflow management platform capabilities get fully exposed to the AprooveWM administrator via the Business Process Workflow Builder tool.
Any workflow complexity is hidden from the end-users who automatically receive work tasks as the required time as the work progresses. Administrators visually map and build highly configurable workflow steps tailored to your exact requirements. Many configurable options exist at every step, such as step behavior, trigger and actions, security, timesheets, users and groups, and much more.
Create custom forms and inject them anywhere in Aproove's workflow management software. The gathered information can be used to create or progress a project or even dictate what workflow to use.
Users give information in a structured way by filling out the custom form relevant to your business operations. This enables the project/tasks to progress without wasting time collecting essential information during the project.
Forms can harvest the data and store it as metadata, which can be extracted and reused anywhere in the workflow, ultimately driving workflow routes, variables, and outcomes. This business process workflow allows simple, user-friendly forms to drive complex workflows that do not need to get exposed to the end-users
According to Gartner, work management is:
The modern workplace is very different compared to even a few years ago. Covid-19 made this transformation even quicker than anticipated.
The workforce is more connected than ever before. However, we are increasingly no longer in the same physical workspace or office. We have an ever-increasing amount of distribution channels, faster turnaround times, strict brand, corporate and regulatory compliance alongside increased data security requirements due to corporate ransomware and hackers.
Organizing the workforce to accommodate all these requirements efficiently and transparently to the rest of the business without any workflow automation tools would be impossible.
A good Work automation system should allow you to implement your business processes and help you manage, automate, monitor, and streamline your business process across a single team, department, or global organization.
Check out our blog "What is a Workflow? | Definition & Guide of Business Workflows" to better understand the process.
Aproove have many blog posts on the benefits of Workflow Management. A good example is "What is Project Management Workflow and why is it important?"
In a nutshell a workflow management systems offers a vast amount of benefits including (but not limited to)
Implementing a workflow management platform requires the organization to fully commit to the process while including all the key employees and departmental heads to understand the objectives fully.
Aproove has many blog posts around this topic, including "How to Implement Work Management & Improve Your Company's Productivity."
The organization must map out all the existing processes to determine how things get done in the current state before documenting the ideal workflows once inefficiencies and bottlenecks are identified.
Often it is also beneficial to involve a 3rd party company who are industry experts to assist in the mapping current and future state operations. A 3rd party company can operate without emotion and question processes across departments. They can also shadow key workers who often feel management does not understand the finer details of their daily procedures.
Aproove can help map and implement your workflow management system with our impartial Professional Services Team. The Aproove Professional Services Team helps with both pre and post-deployment. Aproove's Professional Service offerings and procedures are documented here.
The time it takes to deploy a Workflow Management System can vary depending on many factors such as;
From experience, Aproove recommend that any organization consider the following points;
From experience, the length of the project is often not determined by the software vendor. The longevity of a project is frequently determined by the availability, organization, and planning of the adopting company. The software company can help with all those things. However, the adopting company's management team must ultimately be determined to prioritize the implementation without cutting corners on the process and ensuring key players are available when required.
A typically Aproove Enterprise Deployment can vary from 2 weeks to 2 months.