- What and Why
- Who's It For?
Work requests often get sent in many different forms, such as email, verbally, or even a sticky note left on your desk!. With no centralization and task management software, it's no wonder work instructions get missed. Couple this with unclear deadlines; many employees and vendors struggle to prioritize work, causing undue pressure and risking project deadlines.
Aproove Work Management gives users the task management tools they need when they need them to carry out work tasks and requests. No more jotting down requests on paper; each user has their individual "To-Do" list, which is automatically populated and updated as they receive and complete assigned tasks.
Users can receive work requests directly in their inbox. The invite gives them a direct link to the requested task and automatically gives them the correct permissions and task management tools to carry out the job.
Registered users also have a personal "To-Do" list right inside the application. The "To-Do" list gives a complete list of work that needs to be carried out along with the deadlines and other useful project information. As a user completes a task, it automatically gets removed from the users "To-Do".
The Team "To-Do" list allows a task to get assigned to a team, it will appear in the "to do" list of all the users in the team, and it will have an "unassigned" label. The task can then get self-assigned by a team member, or the team manager can assign the task to a team member.
"To-Do" Lists and notifications make it easy for your team centrally view and understand work priorities
Setup tasks to be (automatically) sent as part of a pre-configured workflow. Tasks can be assigned using pre-configured rules in the workflow or using metadata values sent via a 3rd party system or Aproove Form. This flexibility and power allow task invites to get sent based on workflow steps or decisions taken in the workflow.
Sometimes you may need a team member to carry out a task that does not have a specific workflow attached to it. We call this an "Ad-Hoc" task. Create a new task in the task management software and assign it to a user or team, and it will automatically notify the user via email or the "To-Do" list (or both).
Task Management intelligence allows tasks to be sent at precisely the right time allowing users to concentrate on the tasks that matter!
Sending tasks is all well and good, but what happens if you ever have a "conflict" in your workflow? Conflicts are a natural business occurrence, even in manual workflows. Any Task Management needs to cater for things such as;
You don't get restricted to just one conflict manager. As the workflow progresses, you may require different conflict managers to account for different teams or business processes. Conflict Managers get automatically notified in the task management software when deadlines are approaching, or a conflict arises in the workflow.