Accelerate Pharma marketing projects by 63%+, ensuring marketing assets are flawless, compliant, and delivered faster. 

Work Management Built For Pharma

Because You Shouldn't Have to Choose Between Project Speed and Compliance

15-Week Cut

In Marketing Plan Lifecycle

For companies that have consolidated marketing compliance with Aproove.

25 to 1

Consolidated 25 Regulatory Workflows To One

Combining the features and automations below, one client reduced workflows from 25 unique collaboration workflows into 1. Saving time, resources, and headaches.

Confidently manage secure, compliant handling of PII and PHI

Learn How Aproove Accelerates Compliant Projects

Aproove powers intelligent end-to-end project management and compliance workflows, enables in-platform proofing of project assets, provides secure management of PII and PHI, and delivers audit-ready documentation.

 Regulatory Requirements Require Robust Processes

Pharmaceutical marketers must route creative approvals through medical, legal, regulatory, and compliance teams while adhering to FDA's OPDP guidelines, HIPAA, FTC regulations, and GDPR. This process requires balancing creative vision with strict medical accuracy and compliance standards.

Accelerate Review Cycles With Asset Review, Automation and Documented Compliance

worflow-buider (2)-1

Flexible Compliance Workflows

Aproove's unique business and compliance workflow builder lets you specify the exact routing between Medical, Legal, Regulatory, Compliance, and external teams to review, edit, and approve project assets. This accelerates processes, ensures compliance, and documents each step.

Learn more →

annotate (4)

Enterprise Online Proofing

Aproove Online Proofing Software allows you to centralize your content review and approval process with real-time collaboration across 180+ media formats. Eliminate de-centralized email threads, maintain a trackable compliance chain, and keep reviewers on track with personal "to-do" lists and automated reminders.

Learn more →

signature-1

Document Each Step With Audit-Level Precision

Aproove documents each step in the marketing asset compliance chain so that internal or external auditors can understand each comment and action. Full chain of asset custody documented without slowing down your process. Never miss a step.

Learn more →

Local Regulations Proliferate Versions and Approvals 

Regulatory compliance varies by country and region (FDA, EMA, PMDA) complicates marketing workflows, requiring multiple global versions for a single campaign. Channel Adaptation, A/B testing, and audience segmentation for healthcare professionals (HCPs) vs patients add to version complexity. 

Aproove Uses AI and Smart Versioning to Streamline Review of Multiple File Versions

feat-version-man-smart

Consolidate to One Review Cycle With Aproove's AI-powered Smart Review

Aproove uses Smart Review to quickly compare marketing asset versions and highlight changes. Aproove uses machine vision to scan pixel-by-pixel and allows your team to only focus on the important changes made. Aproove can scan large files, including multiple pages (up to thousands of pages) and quickly highlight key changes. 

Learn more →

reference document-2

Compare Local Asset Versions to a Pre-Approved Master Template To Save Time

Aproove can build review workflows that reference a global master template for a project, allowing your team to quickly compare  localized versions to the approved copy. Smart Review AI makes this process even faster.

Learn more →

Smart Text Extraction To Power Easy Searching, Find and Replace

Aproove can extract text from your files, or search on specific text. This, combined with other features, makes it fast and easy to find and replace any required changes.

Learn more →

Managing Internal Teams and External Partners

Managing internal teams (Medical, Legal, Regulatory, and Compliance), and external partners (marketing agencies, creative agencies) can be a challenge. Email, or traditional workflow tools create complexity with multiple stakeholders. 

Aproove Combines Workflow and Proofing To Save Teams Time, and Makes It Free To Add External Reviewers

mention-1

Secure Chat and Ability to Delegate and Converse With The Right Stakeholder at the Right Time

No more checking through multiple email threads, all comments and threads are kept centralized inside the proof with real-time collaboration.

As new proof versions are uploaded, all the notes and comments get locked down on the older proofs, but they are still visible when you compare the versions. This gives you a full audit trail and allows reviewers to only ever annotate on the latest proof, avoiding mistakes.

Learn more →

annotation-worflow (1)

Workflows + Proofing Allow For Clear Annotation and Review Flow Management

Annotation Flow Management is unique to Aproove Work Management and gives unparalleled granular control of your review process within a step. The viewing of annotations gets controlled by a hierarchy of groups (called Schemas). Each group contains users with different permissions and every user of the same group is able to see each others notes. 

At each step, the different reviewers access the proof applying notes and comments. Each reviewer can see the other reviewer/s notes and comments in the various review stages.

Learn more →

guest-awm-1

Free Guest Users

Guest reviewers use Aproove for free without impacting your user license count. Guests can be invite at any point, even mid-project. This saves cost and smooths collaboration

Learn more →

Marketing Processes are Taking Too Long, Causing Delays

Demands on processes are causing delays in shipping assets, putting additional pressure on teams with already stretched headcount needs.

Consolidate All Work Into One Automated Platform: Planning, Editing, Reviews, Approvals

todolist-1-1

Focus Your Teams With Task Management

Aproove empowers your teams by taking required tasks, visualizing them into an individualized dashboard, and giving each employee the tools they need to complete each task. All work can be done in Aproove, saving your teams painful clicks to multiple platforms to edit, review, comment, and document. 

Learn more →

feat-metadata (1)

Automate Complex Workflows With Custom Metadata

Inject metadata into your project workflows and use it to initiate and drive workflows, send notifications, route to the correct teams, and more.

Learn more →

timesheet (1)

Custom Reporting and Time & Material Tracking

Analyze custom reporting to understand how your teams are working, triage where projects are slowing down, and track employee time-on-project.

Learn more →

See How Aproove Transforms Work

Aproove unites project planning, work-in-progress, proofing and compliance.

Bringing planning, work-in-progress, proofing, and compliance into one platform eliminates wasted time, errors, and inefficiencies that come from juggling multiple tools. Marketers today spend up to 50% of their project time in the last mile of compliance—navigating approvals, version control, and regulatory reviews across as many as six platforms. Aproove can help.

To Go Fast, Start With The Finish In Mind

Brands lose up to 50% of project time stuck in reviews, approvals, and compliance—often needing 6+ platforms to progress from plan to approval. Aproove solves this by uniting planning, work, and approval into one seamless interface. Aproove expertly handles the project from plan to signoff to ensure you deliver confident project assets.

Speed
Compliance First
Plan. Work. Aproove.
Take Product Tour

Enterprise Grade Proofing

Aproove started at the finish where many platforms struggle. Aproove effortlessly handles massive files, enables collaboration workflow between teams, ensures pixel-perfect accuracy, preserves precise brand colors, and automates robust versioning. All the tools you'd expect to review and approve mission-critical project files.

150+ Asset Types
Scale and Speed
Compliance
Explore Proofing

Automated Workflow Management

Build highly customized, automated workflows with no code. Reduce manual effort, eliminate errors, and accelerate approvals. Teams can dynamically assign tasks based on organizational needs, SSO, or hierarchy. 

API and Webhook Enabled
Decision Based Workflow
Respect Your SSO
Automate Workflow

Task Management

Aproove Task Management streamlines workflows by automating task assignments, providing centralized "To-Do" lists, and enhancing team collaboration with real-time notifications and @mentions. It offers management robust reporting tools, including detailed audit trails, performance tracking, timesheets, and deadline alerts, giving clear visibility into project progress. This ensures tasks are efficiently managed, projects remain on track, and organizational risks are minimized.

Dynamic To-Do Lists
Project Chat
Custom Alerts
Explore Task Management

Project and Resource Planning

Aproove’s Project and Resource Planning enables teams to manage time-based workflows with intuitive Gantt-style project plans. Dynamically allocate tasks based on resource availability. Aproove intelligently identifies resource competencies and optimizes assignments to ensure the fastest path to project completion. 

Time Based Workflow
Time Tracking
Optimize for Speed

Where Others Slow Down, Aproove Speeds Ahead.

Enterprise Work Management Features
Aproove
Workfront
Wrike
Asana
Smartsheet
Monday.com
Project Planning Based on Time and Resources
comptab-yes-icon
comptab-yes-icon
comptab-yes-icon
comptab-yes-icon
comptab-yes-icon
comptab-yes-icon
Automated Workflows Tied To Metadata and / or SSO comptab-infoalt7-icon
comptab-yes-icon
comptab-yes-icon
comptab-yes-icon
Warning-icon-Emoji
Warning-icon-Emoji
Warning-icon-Emoji
Version Management and Smart Comparison
comptab-yes-icon
Warning-icon-Emoji
Warning-icon-Emoji
comptab-no-icon
comptab-no-icon
comptab-no-icon
Annotation Flow Management
comptab-yes-icon
comptab-yes-icon
Warning-icon-Emoji
comptab-no-icon
comptab-no-icon
comptab-no-icon
Enterprise Grade Online Proofing comptab-infoalt7-icon
comptab-yes-icon
Warning-icon-Emoji
Warning-icon-Emoji
comptab-no-icon
comptab-no-icon
comptab-no-icon
Out of the Box Security: SOC2, HIPAA Compliant, ISO-27001
comptab-yes-icon
Additional Charge
comptab-no-icon
comptab-no-icon
comptab-yes-icon
Warning-icon-Emoji
Number of Platforms Required for Project Completion
1
2
2-3
3-4
3-4
3-4
Audit Ready Compliance Chain
comptab-yes-icon
comptab-yes-icon
comptab-yes-icon
comptab-no-icon
Warning-icon-Emoji
comptab-no-icon

Meet Our Consultants: Request Informal Product Chat