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Inefficient Workflows
Scientific workflows often involve paper sign-offs and custom review paths.
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Lost Input & Feedback
Critical comments vanish in email chains and meetings.
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Version Chaos
Version control feels like detective work.
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Too Many Systems
Documents live across disconnected platforms (Word, Documentum, email).
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Security Complexity
Multi-level access permissions with strict protocols on viewing and sign-off.
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Size Limitations
Massive files slow down your entire process.
Before Aproove
Engineers spent hundreds of hours routing documents through multiple systems.
With Aproove
LANL saves hundreds of engineering hours while maintaining compliance standards. The platform now supports 3,000 users across classified and unclassified workflows, effortlessly handles documents up to 100,000 pages, and has consolidated multiple processes into just three metadata-driven smart workflows.
The Improved Project Lifecycle at LANL
Bringing order to workflow chaos.
Creation
Often in Microsoft Word
(up to 100,000 pages)
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Upload
Workflow for review
and approval initiated
Smart Workflows
Smart routing for collaborative
editing and review
Microsoft
Integration
Edit without leaving
the platform
Review, Aproove, Compliance
Powerful interface for
comments and edits
Version Control
AI tracks changes and
simplifies re-review
Upload
Workflow for review
and approval initiated
Workflows
Smart routing for collaborative
editing and review
Microsoft Integration
Edit without leaving
the platform
Review & Conflict Management
Powerful interface for
comments and edits
Version Control
AI tracks changes and
simplifies re-review
Storage
Tagged and archived
in Documentum
Smart Workflow Automation
Save document control and engineering teams hundreds of hours. Workflows can be as dynamic and flexible as your review chain.
Intelligent Metadata
Replace dozens of manual processes with metadata-driven routing that adapts to your exact approval chain—whether linear, non-linear, or both. Perfect for complex DoE lab document requirements.
Triggers & Actions
Increase efficiency with time-saving automation of routine tasks allowing your team to focus on the profitable work.
Collaborative Review Interface
Enable scientists, engineers, and managers to review, comment, and approve documents without leaving the platform—eliminating inefficient email chains and file downloads.
Comments and Mentions
Designed to allow in-review collaboration, discussion and delegation of duty.
Secure Project Chat
Collaborate with any member of the project via secure, threaded chat.
Review Tools Designed for Documents
Extract text, track changes, or make direct changes to a document within the workflow or review process
Stream the File
Multiple users or teams can simultaneously stream a document for collaboration, review, signoff speeding up cycle times.
Over 180+ File Types Supported
Allows for any document, project file, project, or CAD to be reviewed and collaborated on
Classification-Ready Security
Maintain strict access controls with SAML SSO and auto-provisioning that enforces your existing permissions for classified, sensitive, and unclassified documents.
Complete Audit Trails
Document each review step with audit-level precision, ensuring regulatory compliance and research traceability throughout the document lifecycle.
Conflict Management
Resolve conflicts and prevent endless loops and delays getting to sign-off
Task Management Dashboard
Give each team member a clear view of their responsibilities with customized to-do lists that focus their efforts and streamline completion of critical document tasks.
Project Batch, or Page Splitting
The ability to split projects into batches keeps work moving forward — eliminating bottlenecks, avoiding contingencies, and enabling parallel progress across teams.
AI-Powered Smart Review
Compare document versions instantly with machine vision technology that scans pixel-by-pixel to highlight only meaningful changes—even in documents up to 100,000 pages.
Version Management
Automatic versioning of files with optional "smart scan" to only version files with changes.
Seamless Integration
Bridge the gap between document creation tools like Microsoft Word and storage systems like Documentum, eliminating system fragmentation throughout the document lifecycle
Microsoft Office Integration
Allows for teams to alternate between proofing and review, and editing. Functional with any Microsoft Office file
Flexible Implementation
Choose on-premises deployment or compliant cloud environments to meet the strict security requirements of government laboratories.
Handle Massive Scientific Documents
Process and collaborate on documents over 1,000 pages simultaneously—our platform has successfully managed files up to 100,000 pages.
Free Guest Users
Invite external reviewers at any point in a project without impacting your license count, facilitating seamless collaboration across organizational boundaries.
Custom Reporting
Analyze workflow performance to identify bottlenecks, optimize processes, and track project timelines with customizable reporting tools.