Workflow and approval software, built for regulated content
Aproove is built for work in high-stakes environments by capturing decisions across workflows and files in real time.
Regulated online proofing
Review and approve regulated content on the real production file. Files are broken down to the atomic level the moment they are uploaded, so reviewers work on the actual asset—not a flattened preview. Risks are identified in context, and legal and compliance teams are brought in with clear priorities and the information they need to act.
Regulated work management
Plan the work and run it in one system.
The plan and the execution are the same system, so nothing is lost in the handoff. Decision-based workflows route the work the way your process actually runs, and every decision is recorded as it happens.
Governed AI agents
AI reads the file, flags risk, and briefs your reviewers.
Because Aproove understands the file at the component level, an agent can analyze it before a human does, tag the risk, and route it to the right expert. The agent flags. The human decides.
Compliance & audit
Prove how every piece was approved, and store it the way your rules require.
Every action, version, and sign-off is recorded automatically, so the audit trail is built as the work happens. You choose where the software runs and where your data lives.
Down to the details
Video, website, HTML5 review
Video review and approval software for moving and interactive content.
Two factor authentication (2FA)
A second factor at login, at decision, or both. Configurable per user, per workflow, per step.
Time and session tracking
Project time management software with session-level precision.
Team tasks
Collaborative work management software for team-based task assignment.
Multi-level tagging
Four kinds of tags across projects, proofs, sections, and notes. Applied by humans or AI Agents. Same taxonomy, same filters, same workflow rules.
Single sign-on (SAML 2.0)
SSO for enterprise with dedicated SAML 2.0 architecture.
Search in Aproove
A project management project tracker with search that reaches the page.
Master file comparison
Compare any proof against the master, in any format, on any page.
Project planning
Gantt-based project planning with workflow execution wired in.
Dashboards and project organization
Agency project management software built for hundreds of active projects.
PDF content layer tool
A PDF online modifier for layer-aware review.
Metadata management platform
Structured project data that drives the workflow, not just labels it.
KPI & business reports
Marketing report software feature built on live workflow data.
e-signature 21CFR part 11 compliant
Electronic signatures that hold up to FDA inspection.
Deep zoom
Online proofing tool with pixel-level inspection.
Custom and dynamic forms
Capture nuanced project details once at intake, and Aproove uses that data to route work, assign stakeholders, fire automated actions, and populate dashboards.
Content and color accurate
Color proofing software for greater content consistency and accuracy.
Document version control software with page-level smart review
Document version control software with page-level smart review.
Comments & @mentions
Tools for better reviewer conversations in your online proofing solution.
Workflow digital asset management (The Aproove drive)
Online brand portal software with approval workflows.
Business process workflow builder
Design custom workflows in your approval workflow software.
Annotation flow management
AFM that allows you to control the flow of notes between different users and groups.
Annotations and markup tools
Annotations and markup features that fine-tune your online proofing tool.
Sovereign Deployment Options
Cloud, self-hosted, or on-premise. Same software, your infrastructure.
Parallel approval flows
Run multiple decision chains in parallel within a single project. Real dependencies preserved, false sequence removed.
Human-in-the-loop AI
Aproove's AI pre-screens, flags, briefs, and prepares inside human-in-the-loop workflows.
Layered access control
Two dimensions of permission. Content visibility and action capability, gated to the layer that matters.
Enterprise integrations
API, webhooks, pre-built connectors, and identity, built into the platform.
AI agents
AI agents for compliance and review processes.
AI-powered risk detection
Identify compliance and brand risks before human review.
180+ Supported File Types
180+ formats. No conversion required.
Custom alerts and notifications
Project management dashboard with custom alerts.
Adobe extensions
Software for real-time visual feedback in your design process.
Triggers and actions
Work advances automatically when conditions are met — events, updates, or approvals upstream.
Smart version comparison
Differences across versions surface automatically, so reviewers focus only on what changed.
Grade 1 audit readiness
Documentation built for forensic compliance standards.
Smart routing at scale
One workflow handles dozens of brands, regions, or variants.
Conflict management at a decision
Stakeholder disagreement resolves inside the workflow, not around it.
Concurrent review at scale
Support 100+ reviewers working simultaneously.
Large file handling
Navigate multi-GB files smoothly with no lag using proprietary tiling.
Performant file streaming
Files stream instantly to all collaborators, never downloaded to devices.
AI agent triggering
Trigger AI manually or on-demand at any workflow step, configured to your governance rules.
Advanced text extraction
Handle any font size, from headlines to fine print.
Proprietary file extraction
Proprietary engine handles 150+ file formats with pixel-perfect rendering for both static and movement assets like video or animations.
Real-time audit trails
Capture every decision automatically as part of the workflow.
Decision-based workflow routing
Route work based on real decisions, with loops, backtracks, and conditional logic built in.
AI-powered risk assessment
Flag and route at-risk content to the right stakeholders.
Atomic file breakdown
Break files into pixel-level components for precise review and routing.
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Built for regulated environments where failures create real risk
Insurance, healthcare, and enterprise teams face unique approval challenges. Aproove review and approval software handles state-by-state variations, mandated language, FDA submissions, and multi-geography brand governance without breaking a sweat.
Trusted by leaders
Used by teams that cannot afford uncertainty in their approval process.
"Implementing Aproove has dramatically reduced errors, increased motivation and satisfaction across the teams and importantly, saved the operation significant hard costs."
“The Aproove team are the best team in the world. I feel like I'm their only customer, they are always there for me.”
"Within a short period, we were able to reduce 25 workflows into a single workflow. The team saw a 15-week reduction in getting new marketing packages from idea to market. More importantly, it ensured that all the packages were compliant with regulatory requirements. All steps, comments, and approval are captured and saved for any audits."
Audit-ready at a moment’s notice.
Aproove makes accuracy, speed and scale realistic for regulated content.
