Time on task isn't always time worked. Aproove tracks the sessions inside.

How it works

Configured per workflow step. Administrators decide where time and materials appear in the workflow. A creative production step might prompt for time only. A printing step might prompt for materials only. A combined step might prompt for both. A step that does not need it shows nothing.

Session tracking. When session tracking is enabled on a task, Aproove records the start timestamp the moment the user opens the task and the stop timestamp when they pause or close it. Each pause and resume creates a new session boundary. The total time is the sum of the sessions, so the value reflects focused work rather than elapsed clock time.

The user controls pause and resume through a session button next to "Confirm and Exit" in the task interface. Administrators can hide that button while still capturing sessions, for scenarios where the user should not manage their own time. An inactivity timeout (configurable in minutes, commonly 15) automatically stops the session when no activity is detected, so a task left open over lunch does not accumulate phantom hours.

When the time sheet opens at task completion, the captured sessions are visible. The user can edit start and finish times on individual sessions, merge sessions, delete sessions, or add descriptive notes to each one. The corrected effort updates automatically.

Time entry with billing codes. Each time entry attaches to a Billing Code that the administrator defined. The Billing Code carries the rate (for downstream billing or reporting) and the minimum rounding interval (1, 5, 10, 15, 20, or 30 minutes). A six-minute task on a 15-minute Billing Code rounds up to 15. A Billing Code can also enforce a maximum hours per task, preventing accidental overbilling: if the calculated effort exceeds the maximum, the user is required to correct it before saving.

Material entry with billing codes. Material entries work the same way. Administrators define Material Billing Codes (Pages, Sheets, Plates, anything that needs to be counted), each with a unit description, optional maximum quantity, and any other context that matters. Users enter the quantity used at task completion. Descriptions auto-populate from the task context but can be edited.

Corrected effort and editable fields. Date In, Date Out, Time In, and Time Out all auto-populate from the system but stay editable, so a user can adjust if reality did not match the timestamps (the task was left open after the work was done, the user was interrupted, the day rolled over). The Corrected Effort field is the value that actually bills.

Standalone time sheets. Time and material entries do not have to be tied to a task. From the Time Tracking menu, users with permission can create entries against any project (or against no project at all) for administrative work, meetings, or anything that happens outside a workflow step.

Permission-scoped access. Time entry visibility is governed by a combination of system-level rights and project-level membership. Time Tracking Users see their own entries. Time Tracking Managers and Admins see everyone's, scoped to their team or schema. The permission model supports granular delegation across teams.

Filter, group, search, export. The Time Tracking menu supports filter by user, filter by contact group, group by day, week, or project, and search across all entries. Time and material data exports for downstream reporting, billing, or financial systems.

Benefits

• Session-level precision. Project time management software captures real focused work rather than wall-clock elapsed time. A task left open through lunch does not bill for lunch.
• Configurable per step. Time, materials, both, or neither, configurable per workflow step, so the prompt appears only where it makes sense.
• Billing codes with rates and rounding. Time and material billing codes carry rates, rounding intervals, and optional maximum limits, so cost capture is consistent across users and projects.
• Automatic capture, manual correction. Date and time fields auto-populate from system events but stay editable when the user needs to adjust for reality.
• Inactivity timeout prevents phantom hours. Session tracking automatically pauses after a configurable idle period, so a forgotten open task does not accumulate billing.
• Standalone entries for non-task work. Time and materials can be logged against a project (or independent of a project) for meetings, admin work, or anything outside a workflow step.
• Permission-scoped visibility and edit. Users see and edit their own entries by default. Managers and Admins see and edit across users and teams based on configurable rights.
• Filter, group, search, export. Entries can be sliced by user, group, day, week, or project, and exported for downstream billing or reporting systems.
• Tied to the project and the task. Every entry attaches to a specific task and project, so cost and effort data tie back to the work that produced them.

Who it's for

• Agencies and professional services firms billing clients by time and materials and needing accurate effort capture against tasks.
• Production and prepress operations tracking materials consumed (pages, sheets, plates) alongside production time.
• Internal operations and finance teams capturing workload data for resource planning, cost allocation, and chargeback.
• Project managers and PMO leaders needing visibility into effort across team members and projects.
• Compliance and audit teams in regulated work where time spent on specific tasks must be evidenced.