Reviewer conversations don't belong in email. They belong on the note.
Better review tools in your online proofing solution: Every note in Aproove can become a threaded discussion. Reviewers comment, attach files, and @mention colleagues without leaving the proof. @mentioned users land directly on the note that needs their input, see only that note, and reply in context. Previous proof versions stay locked but visible, so the audit trail of every discussion travels with the work.
What it is
Even top digital systems for creative review workflows can have clunky review tools. Here’s now Aproove’s online proofing solution makes better comments.
Comments & @mentions is the conversation layer on top of Aproove's annotations. Each note created in the Review Interface can carry a threaded discussion: replies from any user with permission, files attached to comments, @mentions that pull additional people in. The discussion shows up in the comments tray on the right of the Review Interface, which can be hidden or revealed to give reviewers full-screen access to the proof.
When a new proof version is uploaded, the notes and comments on previous versions are locked. Reviewers can only annotate on the current version, but the conversation from earlier rounds stays visible (especially through Compare View, where the locked notes show against the version they were placed on). Mistakes from annotating on stale proofs are prevented; history is preserved.
How it works
Threaded comments. Once a note is created, any reviewer with permission can reply. The reply appears in the note's thread with author attribution. Multiple back-and-forth replies between reviewers stay together in one chain, not scattered across separate notes. Reviewers can attach files to comments (a corrected image, a reference document, a brand guide page) so the supporting material travels with the discussion.
@mentions for targeted input. When a reviewer wants another person's input on a specific note, they type @ and start typing the person's name. Aproove smart-lists contacts and teammates as they type. The reviewer can also @mention anyone outside their contacts by typing the email address directly; that address gets added to the reviewer's contact list for future use.
The @mentioned user receives an email link that takes them straight to the note in question. They see that one note and nothing else, which means they can give focused feedback without having to wade through the rest of the proof or other reviewers' notes. When they reply, their comment lands in the thread for the original reviewer and any other thread participants to see.
Locked versions, preserved discussion. When the proof advances to a new version, the notes and comments on previous versions lock. Nothing can be edited or added to them. In Compare View, the locked notes display against the version they were placed on, so reviewers checking what changed can see what was said about each version. The discussion is not lost; it is fixed in time and visible in context.
Benefits
- Conversations stay attached to the work. Threads live on the note that started them, not in email or chat.
- @mentions are scoped. The @mentioned user lands on the specific note, sees only what they need to weigh in on, and replies in context. No project tour required.
- Anyone can be pulled in, including non-contacts. External specialists, freelancers, or stakeholders not yet in Aproove can be @mentioned by email address.
- File attachments inside comments. Discussions can carry the supporting material that makes the point.
- Version locking with comparison. Past versions stay locked but visible. Reviewers see what was said about each version without the risk of editing stale notes.
- Author attribution on every comment. The audit trail captures who said what, when, on which version.
Built for regulated environments where failures create real risk
Insurance, healthcare, and enterprise teams face unique approval challenges. Aproove handles state-by-state variations, mandated language, FDA submissions, and multi-geography brand governance without breaking a sweat.
Trusted by leaders
Used by teams that cannot afford uncertainty in their approval process.
"Implementing Aproove has dramatically reduced errors, increased motivation and satisfaction across the teams and importantly, saved the operation significant hard costs."
“The Aproove team are the best team in the world. I feel like I'm their only customer, they are always there for me.”
"Within a short period, we were able to reduce 25 workflows into a single workflow. The team saw a 15-week reduction in getting new marketing packages from idea to market. More importantly, it ensured that all the packages were compliant with regulatory requirements. All steps, comments, and approval are captured and saved for any audits."
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