Add the second factor where it actually matters
Aproove supports two-factor authentication (2FA) that can be applied across any or all users and at specific points in the workflow. The most useful pattern is not "2FA at login" but "2FA at the moment of consequence" — a guest invite that has to be confirmed by the actual recipient, an approval decision that has to be the deliberate act of the named approver, a sign-off that has to bind to the identity it claims.
What it is
Two-factor authentication adds a one-time code (delivered separately from the user's normal login) that must be entered before the action proceeds. The code is valid for one session only.
Aproove's 2FA is not just a login gate. It can be used as step-up authentication at the workflow moments that carry the most risk. Two patterns customers use most:
- Guest invite confirmation. A task is sent to a guest user who is not registered in Aproove. Without 2FA, the invite email could be forwarded and the wrong person could act on the task. With 2FA, the recipient receives a second email containing a one-time code, and only the actual recipient of the invite can proceed.
- Decision-point step-up. A user is already logged in, but an approval, rejection, or sign-off requires a fresh proof of identity. 2FA prompts at the moment of the decision so the decision binds to a confirmed identity, not just an open session.
How it works
Configurable per user. 2FA can apply to specific users, specific roles, specific groups, or every user in the system. Administrators choose the scope based on the security posture they need.
Configurable per workflow step. 2FA can be required at login (the traditional pattern), at a specific workflow step (decision points, sign-offs, regulated approvals), or both. The administrator decides where the friction is worth it and where it isn't.
One-time codes. When 2FA is required, Aproove sends a one-time code to the user through a separate channel. The code is valid for that session only and expires after use, so a forwarded email or captured code does not grant ongoing access.
Pairs with e-Signature for regulated decisions. For 21 CFR Part 11 workflows and similar regulated contexts, 2FA can be combined with e-Signature at the decision point, giving credential confirmation plus a second factor plus the signed audit record.
Benefits
- Identity assurance where it matters. 2FA at the moment of decision binds the decision to a confirmed identity, not to whoever happens to be logged in.
- Guest invites can't be forwarded. The one-time code goes to the actual recipient, so a forwarded invite does not give someone else access.
- Per-user, per-step configuration. Apply 2FA to the users and the steps where the security bar is highest, without forcing the friction on routine work.
- Pairs with e-Signature. For regulated environments, 2FA stacks with credential confirmation and e-Signature for a defensible decision record.
- One-time codes, one-session validity. Codes are not reusable, so a captured code does not grant ongoing access.
Who it's for
- Compliance, regulatory, and legal teams requiring identity assurance at the moment of sign-off.
- Pharma, life sciences, and healthcare operating under 21 CFR Part 11 or similar frameworks where decisions must bind to a confirmed identity.
- Enterprise security teams standardizing step-up authentication on sensitive actions.
- Brand, legal, and PR reviewers approving content where the wrong sign-off could cause real damage.
- Any organization that uses guest invites for external reviewers, where invite forwarding is a real risk.
Built for regulated environments where failures create real risk
Insurance, healthcare, and enterprise teams face unique approval challenges. Aproove handles state-by-state variations, mandated language, FDA submissions, and multi-geography brand governance without breaking a sweat.
Trusted by leaders
Used by teams that cannot afford uncertainty in their approval process.
"Implementing Aproove has dramatically reduced errors, increased motivation and satisfaction across the teams and importantly, saved the operation significant hard costs."
“The Aproove team are the best team in the world. I feel like I'm their only customer, they are always there for me.”
"Within a short period, we were able to reduce 25 workflows into a single workflow. The team saw a 15-week reduction in getting new marketing packages from idea to market. More importantly, it ensured that all the packages were compliant with regulatory requirements. All steps, comments, and approval are captured and saved for any audits."
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Add the second factor where it matters most
