Workflow Automation Software - Aproove

Workflow Automation Software

Business Workflow Automation with Aproove Work Management

Where there is a manual process, there is the potential to introduce automation! Workflow Automation Tools can eliminate unnecessary repetitive tasks that slow your productivity, cost money, and present risk.

Every company should continuously monitor the process to identify where efficiency gains can be made and keep pace with your evolving business needs..

Workflow automation tools can help to;

  • Automate repetitive tasks
  • Route workflows based on decisions, actions, or input
  • Automatically Invoke conflict managers with "at risk" projects
  • Ensure compliance steps are met
  • Eliminate human errors
  • Hide complexity from users

Find out how Aproove's Workflow Automation software can improve your efficiency, reduce risk, and save cost.

Talk To Aproove!

A Workflow Automation Platform that caters to your exact business requirements!

Don't build your workflows around the limitations of a software platform! Without compromise, a good Workflow Automation System should cater to your exact business requirements.

Aproove's workflow automation software capabilities get exposed to the AprooveWM administrator via the Business Process Workflow Builder tool.

All workflow complexity gets hidden to end-users who automatically get work tasks in their individual or team to-do list. Users carry out the tasks, and based on rules, the workflow progresses. If tasks do not get completed, conflict managers get invoked, allowing them to take action before any deadlines are missed.

Administrators visually map and build highly configurable workflow steps tailored to your exact business requirements. Many configurable options exist at every step, such as step behavior, trigger and actions, security, timesheets, users and groups, and much more.

Unrivaled configuration options inside Aproove Work Management make for a best-in-class Workflow Automation Platform!

Triggers & Actions direct the traffic based on events!

Nobody knows your workflows better than you and your team. With this knowledge, you can automate and direct your workflow by automatically triggering events as your work progresses through the workflow.

Once the trigger and actions are configured, they will execute using the parameters you specify, which removes any chance of human error and monitors your workflows 24/7.

Leave the workflow automation to Aproove and concentrate on the high-value tasks that make you profitable!

A simple form can boost your productivity!

Create unlimited custom forms and insert them into your workflow. Maybe you want a form to kick off a project; perhaps you want to insert a firm in the middle of your workflow to gather more information as the project progresses?

The information gathered inside a form can even drive the workflow.
Aproove can harvest the form data and store it as metadata, which can be extracted and reused anywhere in the workflow, ultimately driving workflow routes, variables, and outcomes.

For example, a user may select a department to review some work (such as legal) when filling out the form; this information automatically gets used to task the legal team at the correct step in the workflow. Additional information input into the form, such as the "due date," could automatically set the task deadline. The possibilities are endless.

Allowing users to complete forms hides any complexity. The information gathered can even drive your workflow choices automatically!

Why should you Aproove?

A few reasons why you should trust Aproove with your workflow automation!

Automated Workflow Triggers and Actions - Aproove

Automated Workflow Triggers and Actions

Create automated actions that are triggered by events or decisions in the workflow and say goodbye to those mundane un-billable tasks! 

Business Workflow Builder Tool

Business Workflow Builder Tool

Map decision-based workflows with multiple steps and looped workflows. Workflow rules, event triggers, security, and even API calls can be applied!

Unlimited Custom Data Forms

Unlimited Custom Data Forms

Create custom forms that can be used anywhere in the workflow. The data input by the users can be stored as metadata and used to drive the workflow management!

Metadata Driven Workflows

Metadata Driven Workflows

Enrich your projects with custom metadata that can be injected via forms, manual input or 3rd party applications. Store and re-use metadata that will help you automate workflow management

Decision based Workflows

Decision-based workflows

Decisions that are taken by users in the workflow can dictate which workflow branch the project will take. Build decision buttons bespoke to your business requirements!

API & Webhook Capabilities

API & Webhook Capabilities

Comprehensive REST and RPC API's are available should you want to integrate or communicate with any 3rd party system in your technology stack


Discover our features


Still not convinced?

 WITH  Workflow Automation Tools


  • Automate un-billable and repetitive tasks. Save time and money.

  • Eliminate human error by setting up pre-defined workflow triggers and actions with the correct parameters.  One source of truth.

  • Create business workflows to match your business procedures. Documented workflows across all teams/departments.

  • Ensure compliance with mandated steps and security settings. No skipping vital workflow steps.

  • Full audit trail of who did what and when. All interaction is fully logged.

  • Hide all workflow complexity away from the end users. Users are automatically tasked when they are required to fulfil a workflow step.

  • Forms capture required information. The information provided can decide the workflow path.
 WITHOUT  Workflow Automation Tools


  • Expensive human resources carry out mundane and repetitive tasks when they should be focused on high-value work.

  • Human error is always a possibility when you do repetitive tasks manually.

  • Manual workflows can easily be circumnavigated; this is high-risk to businesses who want to ensure procedure and compliance is always followed.

  • Different teams and departments frequently build closed manual workflows that are not visible to the rest of the business. No standardization of best practice.

  • Manual workflows are difficult to track and a full audit trail is difficult to obtain.

  • Manual workflows do not notify users automatically when they are required to carry out a task.

  • Gathering information from users can be sporadic and difficult without workflow automation software in place putting extra time on a project lifecycle.

Workflow Automation Software - Frequently Asked Questions