Annotation & Markup Tools - Aproove

Annotation & Markup Tools

Multi-Function Annotation Tool 

One tool does it all, our unique this multi-function annotation tool reduces confusion & allows for easy user adoption

Production & Packaging Tools

For more advanced production reviewers we have the Production & Packaging review tools

PDF Layer Tool

Select different PDF layer combinations. Plus much more!

Rotation Tool

Rotate your proofs for ease of reading

Note Tagging

Classify, search and report on annotations

One tool does it all!

Unique to Aproove Work Management, the Multi-Function Markup Tool enables users to markup a proof in different ways using just one smart tool. 

Aproove WM created a single markup tool that has the intelligence to detect what content you are reviewing, which enables users to have a more efficient and user-friendly proofing experience.

Having a single multi-function markup tool results in minimal end-user training, which makes for a much smoother onboarding and user experience.

Having multiple tools in a pallet adds more complexity to the user experience and can become frustrating and confusing when you have to keep switching between tools.

tool with Four functions:

Enhanced Tools for Production & Packaging Specialists

We like to keep the user interface simple, which is why we invented the multi-function markup tool; however, some production users may need to do more, which is why we have the Production and Packaging tools.

With the simple click of a button, you can enable the Production & Packaging tools for your more advanced users. This can be done on a per-user basis, meaning you do not have to confuse your standard reviewers with more advanced tools appearing in the review interface. 

Let's take a look at the Production and Packaging Tools below:

Densitometer & Ink Coverage Tool 

The Color Densitometer Tool (Color Picker) allows you to move around the page obtaining color breakdowns on any object you hover above.  You can then add a color breakdown into a note, which is great for giving color correction instructions.

Color Separations Tool

Aproove WM automatically detects all the color channels inside a proof and displays them in a drop-down list. The user can select any channel, and only that color channel will be displayed. Aproove will even detect special spot colors such as Pantone. Separations can also get shown in version comparison mode. 

Measurement Tools

The measurement tool allows you to measure on screen the distance between two points within a proof; this is a precise measurement and will display metric results of the distance, XY position, area, and angle (if applicable).

Barcode & Postal Checking Tool

Drag a box over the barcode or postal code you wish to check.  If the barcode is OK, the box will turn GREEN and inform you that the barcode was successfully read, it will also display the barcode type and number; if it is unreadable, the box will turn RED and inform you it was not readable. 

Supported barcode formats include:

CODABAR, EAN13, EAN8, UPCA, UPCE, Interleaved2of5, Standard2of5, MSI, Code11, Codabar, EAN14(SCC14), SSCC18, ITF14, Matrix 2 of 5, PZN, Code128, Code39 Extended, Code39 Standard, Code93 Extended, Code16K, Code93 Standard, IATA 2 of 5, OPC, GS1Code128, ISBN, ISMN, ISSN, ITF6, VIN, Pharmacode, DatabarOmniDirectional, DatabarTruncated, DatabarLimited, DatabarExpanded, DatabarStackedOmniDirectional, DatabarExpandedStacked, DatabarStacked, PatchCode, Supplement (Decode only), 

2D barcode types include:
PDF417, MacroPDF417, MicroPDF417, CompactPDF417 (Decode only), DataMatrix, Aztec, QR, MicroQR, DotCode, MaxiCode, Italian Post 25, GS1DataMatrix, Code16K

Postal barcode types include:
Postnet, Planet, USPS OneCode, Australia Post, Deutsche Post Identcode, Deutsche, Post Leticode, RM4SCC, SingaporePost, AustralianPosteParcel, SwissPostParcel, UpcaGs1DatabarCoupon

PDF Layer Tool

The new PDF layer support is unique to Aproove. It allows companies of different verticals such as Packaging, Security Print, Catalogue, and Engineering to benefit from seeing all the layers within a PDF.

Optionally allowing your reviewers to see any layers inside a PDF document is a great starting point, but we never stopped there! We also added many surrounding features that enable you to restrict layers to different users and groups and store the viewing conditions (what layers were turned on or off) to know the reviewer's exact viewing conditions when they made the annotation note.

PDF Layer Display;

From the review interface, users (with permissions) can now view any layers that are part of a PDF proof. The layers that were visible when the PDF was created will get shown by default; however, reviewers can select what combination of layers they wish to display, including the layers that were not even active when the file got saved.

This is particularly useful if, for example, you want to display objects that may not get printed, such as a cutter guide, or perhaps you have multiple 5th black layers that are for different languages that overprint the standard four colors.

The power of the layer display feature gets greatly enhanced when you discover that you can even restrict the visibility and usability of different layers to different users and groups.

The Aproove engine shows the layer combinations at lightning-fast speed thanks to the layers being pre-rendered. This feature is no gimmick, it handles transparency, and it can even cater to customers who require the ability to show complex blends across layers.

Layer Viewing Conditions;

See the video above; when clicking on any reviewer notes, the layers adjust to the exact display conditions as the reviewer who posted the annotation. This gives you the same viewing conditions as the reviewer, ensuring you have the same context.

What's more, if you export and download the Annotated PDF from Aproove, the report will detail what layers were visible on each note. This information is stored in the database, giving a full audit trail. 

Background Simulation;

Not content as just showing the layers inside a PDF, Aproove Work Management also gives you the ability to choose a transparent or colored background. This could be useful if you wish to see transparency in your objects, or perhaps you want to simulate your PDF objects against a paper color?

Rotation Tool

Proofs such as mailers and packaging files get created the way they will get folded after print, which means some content might be displayed upside down or on the side when you are reviewing the proof.

Reviewers have access to the rotation tool, which enables them to rotate the proofs making it easier to read and markup during the review process. 

Note Tagging

Note Tags are introduce a new way of managing annotation workflows. Note Tags cover multiple needs ranging from automated note identification to complex approval and decisions at a note level.

Note tags can automatically be applied when users make annotations, and permissions can be used at a project level to determine what note tags (if any) are available to the different users.

Note Tags can be added when a user creates an annotation note (automatically, manually, or a combination of both). Note Tags can also be made available or hidden at different step stages based on your workflow requirements.

We never stopped there! To enhance this feature even further, you can (optionally) request a user to explain the reason they chose a particular note tag. For example, if a user uses a note tag of "reject note," you may want an explanation of why they rejected the note.

Applying Note Tags can also set the visibility of the annotation notes for other users. For example, notes tagged with "marketing team" could be hidden from the users in the "legal" team.

Note tags can also be sorted and filtered upon, which allows users to concentrate on specific notes tagged with a certain category. Finally, note tagging is available to users who want to generate reports for identifying trends, bottlenecks, or behavioral patterns in the review cycle based on note tags.

Note tags have a wide variety of uses across all business sectors. Below are two use case examples supported by short videos to show the behavior.

Use Case Example 1; (Video Above)
Annotation Notes Classification

Example; You have a weekly circular in a retail environment, and that circular has different categories of products on the page, eg., dairy, meat, grocery, and alcohol.

  • You have a weekly circular in a retail environment, and that circular has different categories of products on the page, eg., dairy, meat, grocery, and alcohol.

  • Different merchandisers are reviewing the page/s, and those merchandisers are responsible for different departments. In our example, we will use dairy.

  • As our merchandiser marks up the dairy section on the page, the note automatically gets tagged with "Dairy" on the annotation note.

  • Optionally, you can also allow permissions for the merchandiser to add other tags, but they can never remove the "dairy" tag.

Business Case

Anyone with permission can now "filter" on the note tags, for example, the line manager of the dairy section could opt only to see the notes created by the "dairy" merchandiser. This means they can ignore all the other annotation notes related to the different departments, which do not concern them.

Having the notes tagged allows for very detailed reporting at a very granular level based on the notes entered by different departments or teams.


Use Case Example 2; (Video Above)
Annotation Notes Review

  • You want to allow specific user/s the ability to review the other reviewer's notes to either classify them (see classification example) or to make a decision on the note.

  • The reviewer looks at the other reviewer's notes and decides to "accept note" or "reject note" the individual annotations.

  • When the user adds the "reject note" tag, they have to fill out a reason why they rejected the comment, and without giving a reason, they cannot apply the "reject note" tag.

Business Case

  • In this scenario, a checking mechanism is in place to validate the notes of the reviewers. This could be for numerous reasons such as compliance, legal check, or simply to ensure concise feedback to the artworker tasked to make the changes.

  • Reporting can get invoked to analyze the level of note rejection or acceptance. This could be useful to identify problems in the workflow, to prompt training or spot trends.

Filter on your Note Tags (Video Below)

Another fantastic feature is the ability to filter on your note tags. This allows users to only see the annotation notes that are tagged with the criteria they require. Furthermore the administrator has the ability to hide notes tagged with certain criteria and only display them to selected users.