External access is its own security problem

Forwarded links, shared attachments, accounts that never get deactivated. The compliance officer wants a chain of custody.

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External collaboration without external risk

External counsel needs to review a regulatory filing. The agency partner needs to mark up a campaign before it goes to the client. The print vendor needs the production-ready file. Each handoff is its own security exposure: shared links that get forwarded, email attachments that sit in inboxes for years, accounts that never get deactivated when the contract ends. The compliance officer wants a chain of custody for every external touch, and the IT team wants the access surface to disappear when the work is done.

Aproove gives external reviewers individually authenticated access with two-factor verification, scoped to specific projects and specific time windows. SAML SSO connects them through their own identity system or through a dedicated login portal. Every action they take, every comment they leave, every decision they make is recorded in the audit trail. When the project closes, external access expires automatically.

External reviewers get the work done. Security stays intact. Compliance gets the chain of custody.

92%

of customers achieve 100% ROI in year 1

See secure external collaboration in a real workflow

Walk through how external reviewers work in Aproove without breaking security.

Features

The features that solve this pain

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Industries

Where this pain hits hardest

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Other pain points

Where else approval breaks down

The audit day fire drill

When the audit needs one view of all the systems.

Which version actually went out?

When the master file lives in a different system than the workflow.

Compliance always catches it last

When audit prep finds last-quarter's compliance gaps.

One campaign, fifty variants

Twenty-three markets. Four plan types. Three languages. Same campaign, fifty different versions. Each one needs its own approval.

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Audit-ready at a moment’s notice.

Aproove makes accuracy, speed and scale realistic for regulated content.

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