Can print clients approve proofs in Aproove without creating an account?

Adobe acquired ProofHQ and rebranded it as Workfront Proof, integrating it into the Adobe enterprise ecosystem. Adobe has since begun sunsetting Workfront Proof, with legacy customers no longer being offered renewal and support winding down.

Workfront is a strong enterprise work management platform. For regulated teams that need deeper governance at the approval layer, component-level file processing, forensic audit trails, governed AI, and flexible deployment, Aproove offers capabilities that neither ProofHQ nor Workfront Proof ever provided. Many teams use Workfront for orchestration and Aproove for the governed approval stage, with a bidirectional integration connecting the two.

Standard implementations are typically live in weeks. Complex regulated workflows with specific routing logic, custom metadata, and downstream integrations are scoped by Aproove Professional Services and delivered accordingly.

Yes. Aproove has a purpose-built bidirectional integration with Workfront that handles project kickoff and status sync. Files, workflow configuration, and metadata flow from Workfront into Aproove at the approval stage. Status updates, comments, and final approval status return to the Workfront Updates tab automatically. Project managers stay in Workfront. Reviewers work in Aproove.

Aproove handles the full range including PDFs, images, video, HTML, and packaging artwork, with additional depth on regulated file processing, component-level extraction, and packaging-specific rendering that neither ProofHQ nor Workfront Proof provided.

Yes. Aproove uses the Adobe PDF Library (APDFL), the same Adobe rendering engine used in Acrobat and other Adobe production tools. We chose this over open-source PDF libraries to guarantee that what reviewers see matches what designers see and what the press will produce.

Through a full ICC color management pipeline. You configure source, destination, and proofing profiles per project, choose the rendering intent, and (for packaging) switch to a dedicated CMYK plus Spot mode that preserves Pantone accuracy alongside dielines and other special inks. Out-of-gamut warnings flag colors that will not reproduce.

Yes. With color layer tools enabled, reviewers can isolate any process or spot channel in the proof, use an eyedropper to read color values, measure elements, and scan barcodes directly in the browser.

Yes. Layer processing, spot color rendering, and bleed, trim, and custom box geometry are all native. Aproove respects how packaging files are constructed.

Yes. Aproove uses decision-driven workflows where each task has decision buttons that route the work. Workflows can be linear, parallel, branching, conditional, or circular, with multiple stakeholders, internal users, and external clients all participating under controlled permissions.

Aproove routes a conflict task to a designated conflict manager, who can override the conflict, extend the deadline, take the decision themselves, or return the work. Conflict managers can be assigned statically or dynamically via project metadata.

Yes. Annotation Flow Management (AFM) gives granular control over which user groups see which notes inside a single step. Prepress, compliance, brand, and client reviewers can each work in their own visibility scope, with group managers elevating notes between audiences as appropriate.

Project managers send Instant Share tasks ad hoc without modifying the running workflow. Team tasks let any qualified group member claim a task from their to-do list.

By rendering every proof in the production color space, exposing print-specific inspection tools, detecting changes at the pixel level, enforcing structured decision-driven approvals, and centralizing all feedback in context.

Mandatory metadata fields, electronic signatures, two-factor authentication on tasks, and identity enforcement operate inside the workflow itself. Every action (comments, approvals, decision selections, version changes, timestamps) is logged automatically, creating a complete audit trail for every job.

Yes. Aproove integrates with upstream MIS, DAM, and PIM systems and downstream prepress and production workflows. More than 40 automated actions can fire on any workflow decision, including third-party callbacks and project kickoff in connected systems.

No. Aproove brings external reviewers in as guests, who are free and unlimited on every plan and do not count toward your licensed users. Each guest is a defined contact with a name and email address, called into a workflow step or a single task by an administrator or licensed user. The guest opens the task from a notification, usually email, with no login, and every piece of feedback, note, tag or decision is recorded in the audit trail under that guest's name. Two-factor verification of the invite is available for workflows that need stronger identity assurance. See how external reviewers and guests work in Aproove.

No. Aproove brings external reviewers in as guests, who are free and unlimited on every plan and do not count toward your licensed users. Each guest is a defined contact with a name and email address, called into a workflow step or a single task by an administrator or licensed user. The guest opens the task from a notification, usually email, with no login, and every piece of feedback, note, tag or decision is recorded in the audit trail under that guest's name. Two-factor verification of the invite is available for workflows that need stronger identity assurance. See how external reviewers and guests work in Aproove.

No. Aproove brings external reviewers in as guests, who are free and unlimited on every plan and do not count toward your licensed users. Each guest is a defined contact with a name and email address, called into a workflow step or a single task by an administrator or licensed user. The guest opens the task from a notification, usually email, with no login, and every piece of feedback, note, tag or decision is recorded in the audit trail under that guest's name. Two-factor verification of the invite is available for workflows that need stronger identity assurance. See how external reviewers and guests work in Aproove.

No. Aproove brings external reviewers in as guests, who are free and unlimited on every plan and do not count toward your licensed users. Each guest is a defined contact with a name and email address, called into a workflow step or a single task by an administrator or licensed user. The guest opens the task from a notification, usually email, with no login, and every piece of feedback, note, tag or decision is recorded in the audit trail under that guest's name. Two-factor verification of the invite is available for workflows that need stronger identity assurance. See how external reviewers and guests work in Aproove.

No. Aproove brings external reviewers in as guests, who are free and unlimited on every plan and do not count toward your licensed users. Each guest is a defined contact with a name and email address, called into a workflow step or a single task by an administrator or licensed user. The guest opens the task from a notification, usually email, with no login, and every piece of feedback, note, tag or decision is recorded in the audit trail under that guest's name. Two-factor verification of the invite is available for workflows that need stronger identity assurance. See how external reviewers and guests work in Aproove.

Yes. Agencies, distribution partners and outside counsel take part as guests, who are free and unlimited on every plan and do not count toward your licensed users. Each guest is a defined contact with a name and email address, called into a workflow step or a single task by an administrator or licensed user. The guest opens the task from a notification, usually email, with no login, and every piece of feedback, note, tag or decision is recorded in the audit trail under that guest's name. Two-factor verification of the invite is available for workflows that need stronger identity assurance. See how external reviewers and guests work in Aproove.

Yes. Agencies, vendors and outside reviewers take part as guests, who are free and unlimited on every plan and do not count toward your licensed users. Each guest is a defined contact with a name and email address, called into a workflow step or a single task by an administrator or licensed user. The guest opens the task from a notification, usually email, with no login, and every piece of feedback, note, tag or decision is recorded in the audit trail under that guest's name. Two-factor verification of the invite is available for workflows that need stronger identity assurance. See how external reviewers and guests work in Aproove.

Yes. Agency contributors take part as guests, who are free and unlimited on every plan and do not count toward your licensed users. Each guest is a defined contact with a name and email address, called into a workflow step or a single task by an administrator or licensed user. The guest opens the task from a notification, usually email, with no login, and every piece of feedback, note, tag or decision is recorded in the audit trail under that guest's name. Two-factor verification of the invite is available for workflows that need stronger identity assurance. See how external reviewers and guests work in Aproove.