4 min read

Aproove's R5 Maintenance Release containing some Bonus Features!

By Gary Fisher on September 28, 2022 3:45:54 PM CEST

The R5/2022 release is officially a "Maintenance Release" for Aproove, with some significant enhancements behind the scenes to improve efficiency and build the foundations for our major new R6 release coming soon!

However, we cannot make a release without giving you some new features!


Release 2022/R5 is live!
The R5 release was always intended to be a maintenance release that allowed us to make some back-end improvements to improve speed and stability while also improving the new interface we launched in R4. The R5 release also enables us to lay some foundations for our HUGE new release coming in R6 that contains some substantial new modules and features. 

However, this is Aproove; we cannot make a release without giving our users some shiny new features including, Project Level Forms! 

See below for further information on the R5/2022 release!

Topics: Featured New Release Educational Newsletter
13 min read

Optimizing Banking Business Process with BPM in 2022

By Erin Esterberg on September 16, 2022 11:26:13 AM CEST

In general, the banking industry and the financial sector are getting more competitive every year: customers demand more convenience and speed with every banking transaction, yet maintaining accuracy is also a must.

In short, banks are expected to be more productive and efficient to stay competitive.

This is why the topic of implementing Business Process Management (BPM) in banking has garnered significant interest in recent years. Optimizing and automating banking processes are necessary for every bank to keep up with the rapidly evolving customer expectations and tight competition.



This guide will discuss how implementing BPM can help banks improve their efficiency and how to use BPM solutions to achieve this purpose effectively. 

By the end of this guide, you'd have learned about:

  • What is Business Process Management (BPM)?

  • Standard business processes in banking and their challenges

  • How BPM can improve a bank's efficiency and productivity

  • The implementation of BPM in banking

  • Automating banking business processes

Let us begin with the basics: what is Business Process Management?

Topics: News Featured Educational Industry News
13 min read

A Detailed Guide to Project Management for Agencies

By Jeff Ross on September 1, 2022 1:31:08 PM CEST

Running and managing clients' projects is at the core of any marketing agency. The more efficient and effective an agency can execute these projects, the more this agency will grow.

If you want to run a successful and growing marketing agency, implementing proper project management is very important, if not absolutely essential.

In fact, without project management, your agency will only struggle to chase one deadline over the others, leaving you no time to build a business.

Yet, implementing project management for agencies can be easier said than done. There are unique challenges you'll face in an agency project management that aren't there in traditional project management, and not to mention, there are various project management methodologies to choose from, which can easily confuse you.

In this detailed guide to agency project management, you'll learn everything you need to know to have a winning agency project management strategy, including but not limited to:

  • What is project management?

  • Implementation of project management in agencies: unique challenges

  • Different project management methodologies to choose from

  • Hiring a project manager for your agency

  • Automating your agency project management with project management software

Topics: News Featured Educational Industry News
11 min read

The Ultimate Guide to Project Management for Marketing in 2022

By Gary Fisher on August 26, 2022 11:58:26 AM CEST

Are your internal marketing department currently struggling with managing multiple projects? Or are you a marketing agency handling many clients and projects simultaneously?


The success of any marketing team (and marketing agency) is measured by how efficiently and effectively it utilizes its available resources, including personnel while handling projects. It's not easy!

Handling multiple projects for multiple clients and ensuring all of them stay within deadline and budget can be easier said than done. This is why properly implementing project management is essential in marketing and will increasingly become more important as the marketing team or agency grows.

In this ultimate guide to marketing project management in 2022, we will explain what marketing project management is and how you can use it to improve your marketing team's success.

By the end of this guide, you'd have learned about:

  • What is project management for marketing?

  • Common challenges in marketing projects

  • The anatomy of marketing project management

  • The role of a project manager in marketing

  • How to leverage project management solutions to assist your marketing team

Let's begin with the basics.

Topics: News Featured Educational Industry News
7 min read

New Look, Same Great Technology! Aproove's latest release brings a New Interface, Storage Connector, Photoshop Extension, and Much More!

By Gary Fisher on July 22, 2022 4:03:22 PM CEST

Aproove's latest release includes a soft launch of our new, improved User Interface, Project Level Messaging, Adobe Photoshop Extension, and the first of many new Storage Connections starting with Google Cloud Storage! 


Release 2022/R4 is yet another "blockbuster" release! 
The R4 release incorporates a "soft launch" of a slick new user interface. The new interface is much faster, visually attractive, and, more importantly, allows us to lay the foundations to incorporate some amazing new functionality coming in R5 around September this year! We did not want to force the new interface onto your users; therefore, we have made it an optional switch allowing you to test the new interface before full adoption.

Alongside the new interface, we are also introducing our first "File Storage" connection, starting with Google Drive for Business as a proof of concept. Many of our existing customers increasingly have cloud storage that does not provide them with the typical security governance such as automatic "file locking" and user permissions you would find on a traditional file server.

But that's not all! See below for even more information and new features!

Topics: Featured New Release Educational Newsletter
11 min read

Instant Messaging & Sub Task Delegation in our HUGE new release!

By Gary Fisher on May 6, 2022 11:43:25 AM CEST

Aproove's latest release includes significant features that greatly expand your collaboration and task management capabilities!


Download Quick Start Guide

Release 2022/R3 is significant! This release elevates Aproove to another level by incorporating a comprehensive "instant messaging" feature that can be used at task and sub-task levels.

Previously in Aproove, a task got sent along with some desired instructions; however, if the task receiver had questions or the task sender wanted to add more context, that would typically get done outside of Aproove.



"Instant messaging" gives you the capability to invoke a discussion and collaborate at a project and task level directly inside Aproove. All your collaboration gets stored centrally inside the project and tasks. You can also use the instant message area as a file drop zone, which adds any uploaded files into the project container.

You can @mention anyone (even guests who are not Aproove users), and with instant in-app or email chat notifications, you will be continuously in the loop!

The new "Sub-Task Delegation" feature dramatically enhances your workflow and task capabilities within the Aproove platform. Aproove already caters to both clients at both ends of the workflow spectrum, including those who have complex workflows and those who prefer a more flexible workflow capability. Sub-Task Delegation adds a whole new dimension!

Having listened to our customers, it became clear that you may only have a single "point person in some scenarios." For example, you may be a brand, and you need to involve a 3rd party agency in your workflow, or you may be an agency, and you need to invoke the end client into your workflow. You know that your contact outside of your organization has to go through specific steps, people, and/or departments to complete the task you are giving them. However, you have limited knowledge of that information and rely on your contact to do whatever is necessary to complete the required task so your workflow can continue to flow.

Sub Task Delegation is perfect in this scenario! now, your contact can receive the task/s you have sent and sub-delegate parts or all of that task to the necessary stakeholders to get the job done!

One task can become multiple sub-tasks assigned to many people; however, all you care about is the completion of the task you assigned. What's more, you can use sub-task delegation inside a fixed or manual workflow; the choice is yours!

But that is not all. We have also added significant new functionality to our Adobe InDesign plugin. Now you can see and view your individual and team "To-Do" lists directly inside the application, apply timesheets, and much more. 

See below for more details on our exiting 2022/R3 release. Out Now! 
Topics: Featured New Release Educational Newsletter
13 min read

How To Implement Workflow Management In Graphic Design

By Sylvain Doré on March 22, 2022 12:53:00 PM CET

All businesses and organizations always deal with at least one workflow, and graphic design businesses are no exception. The more efficient a business can execute its workflow(s), the more effective and productive it will be as an organization. This is where workflow management comes in.


Workflow management is an effort to map, analyze, and optimize a workflow to be as efficient as possible. However, in graphic design businesses and creative businesses, a key challenge in implementing workflow management is finding the right balance between maintaining creativity and optimizing the workflow.

Workflow management, in essence, is about providing structure to a workflow to ensure efficiency. Still, it's also no secret that structure and rigidity may limit creativity, which is essential for a creative business like a graphic design agency.

In this guide, we will discuss how to effectively implement workflow management in graphic design, covering the following elements:

  • What is workflow management?

  • Unique challenges of workflow management implementation in graphic design

  • Typical anatomy of a graphic design workflow

  • Step-by-step guide on implementing workflow management in graphic design

Topics: News Featured Educational Industry News
13 min read

How to Create and Optimize an Approval Process

By Sylvain Doré on March 17, 2022 3:58:00 PM CET

Virtually all organizations involve at least one approval process in their day-to-day operations, from as 'simple' as submitting a daily report for review to presenting an annual strategy to be reviewed by the board of directors.


Yet, it's no secret that approval processes can be the bane of efficiency, full of delays, endless revision cycles, and even disputes.

Probably you've experienced the pain of submitting something for review, waiting for days until you've finally got feedback, only for the higher-ups or the clients to ask for another revision. Even worse, the inefficient time you've spent waiting for approval can often be as long or even longer than the time you've spent on the project.

The efficiency of the approval process will directly affect the organization's overall efficiency and productivity. Poor approval processes will damage the business's overall performance, so the organization will need more time and resources to achieve its objectives.

In this guide, we will learn all you need to know about creating an effective and efficient approval process, and by the end of this guide, you'd have learned about:


  • What is a process? Process VS workflow

  • What is an approval process?

  • Key challenges to ensuring the efficiency of an approval process

  • Best practices for approval process efficiency

  • How you can streamline and optimize your approval workflows

Topics: News Featured Educational Industry News
13 min read

Actionable Tips for Building & Optimizing a Marketing Approval Process

By Jeff Ross on March 11, 2022 2:20:29 PM CET

In any organization with a marketing department, the marketing approval process is often one of the essential workflows and one of the most challenging to optimize.


The majority of marketers have admitted that approval delays are one of the top reasons they miss deadlines. So, whether an organization can streamline and optimize its marketing approval process will affect how efficiently the whole organization will perform.

On the other hand, many marketing leaders and marketing teams still rely on inefficient methods and techniques like emails, basic file-sharing systems (DropBox or Google Docs) that are not designed for approval workflows, and traditional project management systems, while in reality, today’s complex approval process demands more.

A centralized approach to managing marketing approval is crucial, and an organization will need the correct tools and strategies to streamline the whole approval process.

In this guide, we will show you the actionable steps for building and optimizing an efficient marketing approval workflow, and by the end of this guide, you’d have learned about:

  • The concept of a marketing approval workflow

  • Why it’s essential to have a streamlined and optimized workflow

  • Common challenges in the marketing approval process and how to tackle them

  • A step-by-step guide to building and optimizing an efficient marketing approval workflow

  • Best practices to follow to ensure the efficiency of the approval workflow

Topics: News Featured Educational Industry News
4 min read

Aproove Version 2022/R2 Is Released!

By Gary Fisher on February 21, 2022 3:45:45 PM CET

Aproove has changed its development strategy, providing shorter development sprint cycles, thus providing more frequent releases.

Sometimes Aproove will have significant new feature release announcements. Sometimes, a sprint could be a "maintenance" release that improves the core technology or provides the backend functions required for new features in coming releases.

The 2022/R2 release falls into the maintenance release category, although it does contain some noteworthy new features.

As 2022/R2 is classed as a maintenance release, we will not host a webinar for this release and will incorporate the new 2022/R2 features into our R3 release webinar in March 2022.

Below is a summary of the new features in version 2022/R2
Topics: Featured New Release Educational Newsletter
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