When it comes to modern business, organizations are forever seeking ways to streamline and improve their operations, increase efficiency within the workplace, as well as stay ahead of competitors. Large and small businesses should have a detailed understanding of the processes and workflows involved to achieve "Business as Usual." Once an organization has mapped out its business processes and rules, it will equate to "Business as usual" (BAU) to keep a routine work environment.
One transformative tool that has emerged to meet this demand is business process management software. This technology has totally changed workflows across various industries by systematically managing and optimizing business processes. Today, on the Aproove blog, we explore a new world of BPM software and look at how it can really improve and enhance your own business workflows.
Business Process Management (BPM) is a discipline that includes the analysis, design, optimisation, monitoring, and management of business processes, in order to make them more effective and efficient. BPM software is the underlying digital technology for BPM to manage, automate and optimise business processes.
Business Process Management Software: Its ability to manage complex business processes is among the various benefits of BPM. Simple and straightforward tasks can often be done manually, however, the complicated tasks rely on a complex set of actions and dependencies that are not possible to manually perform. BPM software enables organisations to document their processes, identify bottlenecks and automate their process further to eliminate a large number of steps that are not helpful in achieving the end results. This will in turn help to improve the efficiency of the business processes, which can, in turn, enable employees to focus on the value adding activities rather than mundane and repetitive ones.
Automation is a core component of Business Process Management software, and it enables businesses to automate routine activities that eat up a significant amount of employee time. The automation of these repetitive, rule-based processes typically involves the reduction of unnecessary manual efforts. This can allow resources to be allocated toward more creative and strategic tasks. For instance, BPM software can automate such things as invoice processing, data entry, and approval processes that might involve multiple steps and stakeholders. As a result, turnaround times can be quickened and the number of errors reduced.
Business Process Management Solutions offers a single, unified system which integrates all relevant stakeholder access and visibility to real-time information in an ongoing company process. Transparency and visibility are vital components required for decision-making, so decision-makers such as directors and managers can monitor, check, and possibly take remedial actions to ensure that the company processes continue to run in line with previously defined specifications and goals. The higher degree of visibility allows business organisations to better react and adapt to the dynamic and fast-changing market conditions and customer demands.
Any organization needs to communicate and collaborate effectively. Business Process Management Software will help on this matter. Obviously, clear and accurate communication is important for the project success and a centralized platform which the teams can communicate with each others, working on the same project, sharing relevant information and tracking this project progress will facilitate the communication and collaboration. Secondly, workflow automation software will assign, complete, update and track the workflow in a single screen. This helps to create a culture of collaboration and accountability.
With today’s business environment changing too fast to be predictable, for a company to succeed, it must be agile enough to adapt. Business Process Management solutions quicken the process of alteration, allowing businesses to more easily respond to changes, such as market changes, governmental regulations and consumer preferences. Without being able to quickly modify workflows without disrupting the whole operation, it is difficult for any organisation to compete in today’s business world.
Many businesses must be compliant with industry regulations. This is facilitated by BPM software that embeds rules and regulations into the automated processes that the software runs. BPM software also offers risk-management tools so that the process executions can be monitored for risk, and mitigation can be carried out to ensure processes are being executed according to industry standards and laws.
Business Process Management Solutions accumulates and analyzes data from different processes, giving organizations a unique perspective and much-needed insight into the efficiency and effectiveness of the organization and its processes. BPM grants more autonomy than ever to individuals and groups – not only making it possible to get a bird’s-eye view of processes but also enabling the ad-hoc assembly of groups to solve problems using data that are immediately available as they go along.
Ongoing improvement is a central tenet of BPM. BPM software helps organisations maintain a mindset of ongoing improvement, by providing tools that support ongoing monitoring, measurement and optimisation of processes over time. Such monitoring, measurement and optimisation involves data, feedback loops, and a constant analysis of the effectiveness of the existing process, its outcomes for those interacting with it, and identifying areas for improvement and change.
These examples highlight the importance of Business Process Management Solutions in transforming workflows, as highlighted through these case studies below.
Case Study 1: XYZ Corporation
The multinational manufacturing company XYZ Corporation was facing challenges in its marketing and supply chain processes. This prompted them to implement Business Process Management (BPM) software to improve their processes. By automating supply chain activities like inventory management, order processing and communication with suppliers, XYZ Corp reduced lead times, stockouts and increased the overall efficiency of their supply chain. The real-time visibility facilitated through the BPM solution enabled collaboration with suppliers, and permitted proactive decision-making.
Case Study 2: ABC Bank
ABC Bank was in search of a solution to automate its onboarding process for new customers. The company implemented a Business process management solution for the onboarding activity. The BPM solution automated the document verification, credit checks and the account creation. It helped the bank to onboard the new customers within the minimum processing time. This in turn helped the bank to satisfy its customers as well as comply with the regulatory authorities. The BPM software has built a communication channel between all responsible departments to make the onboarding operation run smoothly.
Business Process Management Software serves as a key to streamline workflows at any organisation, by improving performance and facilitating communication. Through BPM software achievements, task automation, process visibility and communication is made possible.
The fact is that all companies get faced with new challenges and opportunities, many of which can be met by embracing BPM software. Without it, they will not be on par with their competitors. BPM solutions can bring about revolutionary change in efficiency, productivity and decision-making; and so it makes sense to see it driving efforts towards operational excellence.
Companies that use BPM are not only transforming their workflows, but also laying the foundation for sustained success in an evolving business environment.
Business Process Management Software from Aproove Work Management, makes it possible to monitor and report on workflows, and to detect quickly where bottlenecks are forming in the process – or where time is being wasted. Those informed businesses decisions, made with insight and data to back them up, are where the value for any organization lies.
Discover how Aproove BPM software can bring centralization and full business transparency to your business processes!