Streamline collaboration

Review creative and proofs faster and more easily

Closed loop reviewing

With closed loop reviewing, key users and project managers are able to anticipate the comments of team members by asking a question that fits the needs of the current workflow. Questions are chosen from a list, saving time and focusing on what’s important for working through to approval.

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Closed loop


Making comments can be time-consuming for reviewers. For project managers, interpreting comments can be tedious. People often have different ways of saying the same thing. Some might be concise and accurate, while others vague and long-winded.

Quicklist is a pre-defined list of words, terms and sentences selected from a dropdown list in the annotation tool. This clarifies and speeds up the next set of tasks. This provides accurate, focused feedback to the project manager. Quicklist enables feedback to be reviewed quickly, accelerating management of the ‘To do list’.

Micro Workflow™

The feedback itself may be configured to trigger pre-defined automated workflow actions. This approach is called Micro Workflow™ and is unique in the way people are collaborating inside Aproove. This approach gives exceptional flexibility to project managers, stakeholders or simple users to manage their own internal reviewing cycles according to their needs for any phase of a project.

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Double workflow

Enterprise class Work in Progress management

Aproove dramatically reduces project planning and setup providing a direct fit with the real world needs of enterprise class Work in Progress management. Proofing with Aproove lets you manage exceptions and decision routing where workflow complexity can make it almost impossible to plan the decision tree accurately.

Versioning control and display

Aproove is a bit like a ‘time machine’. Each time a new page with creative corrections is pushed, Aproove can display older versions in seconds. This feature permits very fast ‘before and after’ comparisons between different versions. If you cannot see the difference directly, Aproove highlights the differences with a mask.

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Some of the Aprooving clients


L'Oréal luxe division has chosen Aproove to cut their operating cost in all their collaboration with their external retouching agencies. Yves Saint Laurent beauté was the first L'Oréal brand to be equiped with a full Aproove solution in December 2013. All their exchanges, uploads, reviews, approvals, content proofing and file distribution with their suppliers and subsidiaries are now handled using Aproove with a massive time saving, total security and comfort. Retouching operations from suppliers where requiring between 24 to 48 hours in the past. Using Aproove, all those operations including certified hardcopy color proofing delivery are now done in real time and does not require anymore carrier with the remote contract proofing option.


"We began using Aproove in our European operations [in 2013], with great success...It reduced the number of physical proofing cycles dramatically, with a resulting drop in paper costs and total time spent on proofing...our earlier process of downloading and distributing PDFs was costly and time consuming, but Aproove has solved this...Aproove is truly innovative."

Staples Europe has tightly integrated Aproove in their internal marketing collaboration workflow with more than 350 registered users and hundreds of guests involved in review and approval, all on the fly from all their Business units in all European countries. Aproove Architecture and its very low hardware footprint has helped Staples to run the whole solution on a single instance Aproove server running on a 2 core virtual machine. The 26 languages of Staples's catalogs and big books production are all done through Aproove from briefing to final approval print. This represent 100.000+ created pages per year. Staples also review all their Web site content through image workflows inside Aproove.

Marco VAN DIJK - Project and System Operations Manager at Staples
RR Donnelley - DSG

"We were in the market for a soft-proofing and collaboration tool that would provide us differentiation with our customers and meet a long list of requirements. As the creative services arm of RRD, our goal is to provide our customers with the best services, solutions and technology offerings.

After reviewing multiple tools in the marketplace today, we selected Aproove. It’s clean, intuitive approach to technology design and functional design met, and in many ways, exceeded our expectations. Aproove looked beyond the annotation of a file and built behind the scenes functionality that supports efficient workflows for those creating content. The response from the Aproove team is exceptional. We were in need of a robust admin workflow builder that was due to release with the ‘next’ Aproove update. Not only was this provided on-time (unlike most software vendors) it also exceeded our needs and expectations.

I have complete confidence in Aproove’s ability to continue to impress us as they continue to enhance their products."

The RRD project is a worldwide distributed architecture deployment of a 25.000 Users license integrated with Adobe Experience Manager using the RPC-Style json API of Aproove - 2017

Kathy Leski, Executive Director Solutions RR Donnelley - DSG

Havas has integrated Aproove in their HubPublishing solution proposal providing remarkable online proofing, online approval features and online collaboration or approval steps. This is widely used between Havas Production services and all the creative agencies of the Havas group.

Where are people using Aproove?

Aproove - where we are map
Teteenbas website 73,602
People trust us every month
Bloc 2 picto 9.56 M+
proofing projects managed
Bloc 3 picto 96%
of customers stay with us

Join the increasing numbers of companies online proofing using Aproove today.

Come and visit us at Booth D-4 in Page 2018 in Tokyo.