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Closed loop

Closed loop reviewing and Micro Workflow™

When a guest is involved in the workflow using an invitation, the stakeholders who sent them is able to predefine the expected feedbacks of their guests by simply choosing a question from a list that fits the current workflow needs. The multiple predefined answer choices will give an accurate feedback to invitor. This clear feedback will allow invitor to manage “to do list” (see next point), and review feedbacks very efficiently. The feedback itself will be able to trigger pre-defined automated actions in the workflow if expected (see Action & state section). This approach is called Micro Workflow™ and is unique in the way people are collaborating inside Aproove. This approach gives an exceptional flexibility to project managers, stakeholders or simple users to manage their own internal reviewing cycles according to their project phase needs.

This also dramatically reduces project planning phase setup and directly fits to real world needs for enterprise class Work in Progress management.

Quick invitation process

When project submission is done, some key users or job managers can invite attendees on the fly. The invitation can be for a guest (anonymous – needs only an email address) or named user (existing user). Invited persons receive a custom email in their own language with a link to the wished part of the project’s material : right asset and right part of it, right zoom level or right timecode, right area of a material or right range of asset, in the right display mode like standard, flipbook, layout, comparison, cinema view, etc. No login and password are needed to use invitation. You can either manage the complete project using invitation or a part of it, up to you!

This dramatically simplifies project pre-configuration and offers a very powerful way to manage exceptions in a complex collaboration workflow as well as very complex decision routing where it is almost impossible to plan the decision tree accurately.

Quick invitaiton process

Powerful annotation flow management (AFM tool)

When job submission is done, all involved users are notified using a custom made email. This email is written in the end user language and invites required users to login. All users have their own interface to annotate, approve pages or the whole job. Users can be grouped into a closed environment where they are able to share notes privately (like in a virtual meeting room). Only pertinent annotation can go to the upper level. The group manager chooses these annotations. The last upper level is the agency, the printshop or simply you. This offers a very powerful collaborative solution for any document.

Versioning control and display

Aproove use a "Time Machine" like functionality to display page versions. Each time a new page including creative corrections is pushed, Aproove can display older versions in seconds. This feature permits very fast comparison of "before" and "after" from any to any version.

If you cannot see the difference directly, Aproove can display the differences via a highlighted Mask for the viewer.


Some of the Aprooving clients


L'Oréal luxe division has chosen Aproove to cut their operating cost in all their collaboration with their external retouching agencies. Yves Saint Laurent beauté was the first L'Oréal brand to be equiped with a full Aproove solution in December 2013. All their exchanges, uploads, reviews, approvals, content proofing and file distribution with their suppliers and subsidiaries are now handled using Aproove with a massive time saving, total security and comfort. Retouching operations from suppliers where requiring between 24 to 48 hours in the past. Using Aproove, all those operations including certified hardcopy color proofing delivery are now done in real time and does not require anymore carrier with the remote contract proofing option.


"We began using Aproove in our European operations [in 2013], with great success...It reduced the number of physical proofing cycles dramatically, with a resulting drop in paper costs and total time spent on proofing...our earlier process of downloading and distributing PDFs was costly and time consuming, but Aproove has solved this...Aproove is truly innovative."

Staples Europe has tightly integrated Aproove in their internal marketing collaboration workflow with more than 350 registered users and hundreds of guests involved in review and approval, all on the fly from all their Business units in all European countries. Aproove Architecture and its very low hardware footprint has helped Staples to run the whole solution on a single instance Aproove server running on a 2 core virtual machine. The 26 languages of Staples's catalogs and big books production are all done through Aproove from briefing to final approval print. This represent 100.000+ created pages per year. Staples also review all their Web site content through image workflows inside Aproove.

Marco VAN DIJK - Project and System Operations Manager at Staples
RR Donnelley - DSG

"We were in the market for a soft-proofing and collaboration tool that would provide us differentiation with our customers and meet a long list of requirements. As the creative services arm of RRD, our goal is to provide our customers with the best services, solutions and technology offerings.

After reviewing multiple tools in the marketplace today, we selected Aproove. It’s clean, intuitive approach to technology design and functional design met, and in many ways, exceeded our expectations. Aproove looked beyond the annotation of a file and built behind the scenes functionality that supports efficient workflows for those creating content. The response from the Aproove team is exceptional. We were in need of a robust admin workflow builder that was due to release with the ‘next’ Aproove update. Not only was this provided on-time (unlike most software vendors) it also exceeded our needs and expectations.

I have complete confidence in Aproove’s ability to continue to impress us as they continue to enhance their products."

The RRD project is a worldwide distributed architecture deployment of a 25.000 Users license integrated with Adobe Experience Manager using the RPC-Style json API of Aproove - 2017

Kathy Leski, Executive Director Solutions RR Donnelley - DSG

Havas has integrated Aproove in their HubPublishing solution proposal providing remarkable online proofing, online approval features and online collaboration or approval steps. This is widely used between Havas Production services and all the creative agencies of the Havas group.

Where are people using Aproove?

Aproove - where we are map
Teteenbas website 73,602
People trust us every month
Bloc 2 picto 9.56 M+
proofing projects managed
Bloc 3 picto 96%
of customers stay with us

Join the increasing numbers of companies online proofing using Aproove today.

Come and visit us at Booth D-4 in Page 2018 in Tokyo.