L'Oréal luxe division has chosen Aproove to cut their operating cost in all their collaboration with their external retouching agencies. Yves Saint Laurent beauté was the first L'Oréal brand to be equiped with a full Aproove solution in December 2013. All their exchanges, uploads, reviews, approvals, content proofing and file distribution with their suppliers and subsidiaries are now handled using Aproove with a massive time saving, total security and comfort. Retouching operations from suppliers where requiring between 24 to 48 hours in the past. Using Aproove, all those operations including certified hardcopy color proofing delivery are now done in real time and does not require anymore carrier with the remote contract proofing option.
Closed loop reviewing and Micro Workflow™
When a guest is involved in the workflow using an invitation, the stakeholders who sent them is able to predefine the expected feedbacks of their guests by simply choosing a question from a list that fits the current workflow needs. The multiple predefined answer choices will give an accurate feedback to invitor. This clear feedback will allow invitor to manage “to do list” (see next point), and review feedbacks very efficiently. The feedback itself will be able to trigger pre-defined automated actions in the workflow if expected (see Action & state section). This approach is called Micro Workflow™ and is unique in the way people are collaborating inside Aproove. This approach gives an exceptional flexibility to project managers, stakeholders or simple users to manage their own internal reviewing cycles according to their project phase needs.
This also dramatically reduces project planning phase setup and directly fits to real world needs for enterprise class Work in Progress management.
Quick invitation process
When project submission is done, some key users or job managers can invite attendees on the fly. The invitation can be for a guest (anonymous – needs only an email address) or named user (existing user). Invited persons receive a custom email in their own language with a link to the wished part of the project’s material : right asset and right part of it, right zoom level or right timecode, right area of a material or right range of asset, in the right display mode like standard, flipbook, layout, comparison, cinema view, etc. No login and password are needed to use invitation. You can either manage the complete project using invitation or a part of it, up to you!
This dramatically simplifies project pre-configuration and offers a very powerful way to manage exceptions in a complex collaboration workflow as well as very complex decision routing where it is almost impossible to plan the decision tree accurately.
Powerful annotation flow management (AFM tool)
When job submission is done, all involved users are notified using a custom made email. This email is written in the end user language and invites required users to login. All users have their own interface to annotate, approve pages or the whole job. Users can be grouped into a closed environment where they are able to share notes privately (like in a virtual meeting room). Only pertinent annotation can go to the upper level. The group manager chooses these annotations. The last upper level is the agency, the printshop or simply you. This offers a very powerful collaborative solution for any document.
Versioning control and display
Aproove use a "Time Machine" like functionality to display page versions. Each time a new page including creative corrections is pushed, Aproove can display older versions in seconds. This feature permits very fast comparison of "before" and "after" from any to any version.
If you cannot see the difference directly, Aproove can display the differences via a highlighted Mask for the viewer.
Some of the Aprooving clients
"We began using Aproove in our European operations [in 2013], with great success...It reduced the number of physical proofing cycles dramatically, with a resulting drop in paper costs and total time spent on proofing...our earlier process of downloading and distributing PDFs was costly and time consuming, but Aproove has solved this...Aproove is truly innovative."
Staples Europe has tightly integrated Aproove in their internal marketing collaboration workflow with more than 350 registered users and hundreds of guests involved in review and approval, all on the fly from all their Business units in all European countries. Aproove Architecture and its very low hardware footprint has helped Staples to run the whole solution on a single instance Aproove server running on a 2 core virtual machine. The 26 languages of Staples's catalogs and big books production are all done through Aproove from briefing to final approval print. This represent 100.000+ created pages per year. Staples also review all their Web site content through image workflows inside Aproove.
Macy's NY has chosen Aproove solution for managing all their picture retouching collaboration task between all marketing teams and the retouching/designer team. Aproove unique technology on displaying accurate High Resolution picture in any colorspace on any device has made a huge difference compared to competition. The low hardware footprint ensure very fast operation even with huge pictures and many concurrent users. The all picture retouching team (more than 30 operators) are happy Aproove users since 2012 and involve anyone at Macy's out of 15.000 users through the Aproove Active directory connector
"...With files centrally located, we’re able to streamline the workflow by eliminating back & forth for reviews. By eliminating & reducing file circulation among the reviewers. The greatest features of the application are version control and the invite feature which also management to Invite non account users into to workflow process."
Hudson Bay Company is located in Canada. They have more than 450 concurrent users and more than 2100 active users through invites in their Aproove solution installed in 2013 providing online proofing and online approval state of the art features into their marketing workflow.
Join the increasing numbers of companies online proofing using Aproove today.