Control collaborative workflows

Get control of access, workflow and integration

Fully customizable automated proof routing

Aproove proof routing lets you define process steps, the team, including guests, and their roles and tasks. This lets you design a structured workflow of the process that you want the team to follow. Proof routing workflows are editable, can be saved as a template for reuse and even shared.

Versions with advanced automation tools enable trigger events to automatically initiate any next actions that you have pre-defined. For example, if your document has been reviewed and refined by the creative team, it can automatically request a client review. Or, if your document has been approved by a client, it can automatically trigger implementation.

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Double workflow automation with Actions & States

Aproove integrates a powerful ‘trigger and action’ engine. This enables actions to be triggered depending on pre-configured rules and policies. This offers unlimited automation for managing both file and collaboration features. Across team members, roles, notifications, file operations, project creation, invitations, virtual tree display, reporting… Aproove workflow automation simplifies your creative and proofing processes.

Management features can be dynamically altered according to project State and other triggers. For example, the complete life cycle of original files can be easily managed. Tasks like archival, deletion when obsolete, file moves or copies to the right folder when approved or rejected, can all be easily automated.

Similarly, collaboration around the project can be managed automatically. Triggers can be dynamic Aproove events such as approval, shared approval, or user feedback from a task. They can also be scheduled events based on start date or due date.

Double workflow

Control access and workflow tasks

Aproove provides a flat plan view which supports section management inside each project. This controls access inside a job for grouping pages or assets, or restricting access to part of a brochure, for example. This includes Read/Write, Read only, No Access or Hidden. You could simply display pages grouped in specific ways, such as chapter, forms, TOC, and so on.

This is a powerful tool to manage complex approval/annotation processes across large-scale publications with many pages and users. The setup is done in seconds using a simple drag and drop action.

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Easy upload and integration with existing workflows and systems

Files may be uploaded into Aproove in multiple ways. There is the simplicity of drag and drop in the browser. Or for high productivity pre-press and reprographics environments a more advanced system provides automation using hot folders, enabling Aproove to integrate and work closely with other production systems.

Whichever way you choose to work, Aproove will simplify your workflows. Aproove supports unlimited file sizes, so forget about sending or receiving assets using third-party file transfer services, cumbersome FTP, or as email attachments.

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Some of the Aprooving clients


L'Oréal luxe division has chosen Aproove to cut their operating cost in all their collaboration with their external retouching agencies. Yves Saint Laurent beauté was the first L'Oréal brand to be equiped with a full Aproove solution in December 2013. All their exchanges, uploads, reviews, approvals, content proofing and file distribution with their suppliers and subsidiaries are now handled using Aproove with a massive time saving, total security and comfort. Retouching operations from suppliers where requiring between 24 to 48 hours in the past. Using Aproove, all those operations including certified hardcopy color proofing delivery are now done in real time and does not require anymore carrier with the remote contract proofing option.


"We began using Aproove in our European operations [in 2013], with great success...It reduced the number of physical proofing cycles dramatically, with a resulting drop in paper costs and total time spent on proofing...our earlier process of downloading and distributing PDFs was costly and time consuming, but Aproove has solved this...Aproove is truly innovative."

Staples Europe has tightly integrated Aproove in their internal marketing collaboration workflow with more than 350 registered users and hundreds of guests involved in review and approval, all on the fly from all their Business units in all European countries. Aproove Architecture and its very low hardware footprint has helped Staples to run the whole solution on a single instance Aproove server running on a 2 core virtual machine. The 26 languages of Staples's catalogs and big books production are all done through Aproove from briefing to final approval print. This represent 100.000+ created pages per year. Staples also review all their Web site content through image workflows inside Aproove.

Marco VAN DIJK - Project and System Operations Manager at Staples
RR Donnelley - DSG

"We were in the market for a soft-proofing and collaboration tool that would provide us differentiation with our customers and meet a long list of requirements. As the creative services arm of RRD, our goal is to provide our customers with the best services, solutions and technology offerings.

After reviewing multiple tools in the marketplace today, we selected Aproove. It’s clean, intuitive approach to technology design and functional design met, and in many ways, exceeded our expectations. Aproove looked beyond the annotation of a file and built behind the scenes functionality that supports efficient workflows for those creating content. The response from the Aproove team is exceptional. We were in need of a robust admin workflow builder that was due to release with the ‘next’ Aproove update. Not only was this provided on-time (unlike most software vendors) it also exceeded our needs and expectations.

I have complete confidence in Aproove’s ability to continue to impress us as they continue to enhance their products."

The RRD project is a worldwide distributed architecture deployment of a 25.000 Users license integrated with Adobe Experience Manager using the RPC-Style json API of Aproove - 2017

Kathy Leski, Executive Director Solutions RR Donnelley - DSG

Havas has integrated Aproove in their HubPublishing solution proposal providing remarkable online proofing, online approval features and online collaboration or approval steps. This is widely used between Havas Production services and all the creative agencies of the Havas group.

Where are people using Aproove?

Aproove - where we are map
Teteenbas website 73,602
People trust us every month
Bloc 2 picto 9.56 M+
proofing projects managed
Bloc 3 picto 96%
of customers stay with us

Join the increasing numbers of companies online proofing using Aproove today.

Come and visit us at Booth D-4 in Page 2018 in Tokyo.