What Makes Great Screen Annotation Software

It’s pretty impressive that with all the advances in software for creative teams, many are still left frustrated by a clear gap in their systems’ effectiveness.

Going through the review and approval process on a traditional proofing software is a great example of this. Even if your system if highly efficient in other areas, it can still replicate all the problems of proofing over email if it doesn’t benefit from exceptional screen annotation software.

If this hasn’t been optimized alongside all the other features, you can be left awkwardly and potentially inaccurately describing the features you or the client would like corrected, which is then left up to the rest of the project participants’ interpretation. If any misunderstandings occur, you may inadvertently lead your team down a long path of redrafts, delays and added costs.

How much easier would this be if you could point to exactly what you wanted to highlight on the screen, make a note and know that it would be acknowledged? As simple and obvious as this sounds, it still isn’t common practice.

There are, however, a few different screen annotation software systems out there which aim to make things easier and more exact for teams that need to discuss project files. When shopping around, there are a few features and functions you should look out for to make sure you’re getting screen annotation software that’s going to make a real impact in your creative agency.

How will screen annotation software make my life easier?

With on screen annotation, your review and approval process becomes significantly faster and more straightforward. But you don’t just need any on screen annotation tool, you need one that is optimized for a more productive and efficient proofing workflow. For this reason, your on screen annotation software shouldn’t be an isolated system, but instead function as part of your proofing process.

Most creative teams know that flexibility is key in the programs they use, as they often deal with multiple project files, formats and elements. The actual annotation process should have this same adaptability, preferably using multiple ways of selecting relevant information to annotate. At the same time, your system needs to be usable by anyone who may need to access it, irrespective of their technological know-how. Systems that use overly complicated technology aren’t going to be easily understood by your project participants, particularly those who don’t regularly use software and digital tools.

Proofing also needs to be organized, to ensure that communication is effective and no information goes missing. Real time collaboration will make this easier, as will having a defined system for acknowledging annotations and feedback.

How Aproove can help

Aproove is powerful proofing software enabling real time collaboration and includes a user-friendly yet sophisticated on screen annotation tool. Our world-leading cloud based system features a single annotation button that has multiple functions, including box selection, pen tool, sticky notes and more.

Because Aproove is primarily a proofing software, the on screen annotation feature integrates seamlessly as part of an organized workflow designed to streamline projects through to approval. Our cloud based platform prioritizes real time collaboration for a more productive review process, making the most of our on screen annotation tool.

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