The Aproove DRIVE feature will help you to store, upload, to send files of any type and any size to anyone. Issue on sending or receiving big files is part of the past for you using Aproove Drive. In the meantime, Aproove Drive is accessible from everywhere and any time. The drive shows you instant previews of anything you drop into it. No need to install any local software to view Images, Office documents, or anything else, just open Aproove Drive.
Store your files in the Aproove Drive
Annotate faster and smarter
Real-time fast Hires zoom and annotation
Aproove uses a unique technology to instantly stream any zoom level inside the document. Only high resolution documents are used in Aproove because the speed of the system is completely file size and resolution independent. With Aproove, there is no latency or wait to see the real high resolution content. Annotations tools consist of only ONE button clever enough to behave correctly depending on the context (text, image, layout, etc.). One single button means no training. It is also very efficient to avoid any misunderstanding between end users and professional operators.
Annotation task can be a real hassle when reviewers are always typing the same contents. Quicklist is a predefined list of terms, sentences, words that are available for clicking from a dropdown list in the annotation tool. This helps to speed up and clarify annotation tasks.
Review projects faster and more easily
Quick invitation process
When project submission is done, some key users or job managers can invite attendees on the fly. The invitation can be for a guest (anonymous – needs only an email address) or named user (existing user). Invited persons receive a custom email in their own language with a link to the wished part of the project’s material : right asset and right part of it, right zoom level or right timecode, right area of a material or right range of asset, in the right display mode like standard, flipbook, layout, comparison, cinema view, etc. No login and password are needed to use invitation. You can either manage the complete project using invitation or a part of it, up to you!
This dramatically simplifies project pre-configuration and offers a very powerful way to manage exceptions in a complex collaboration workflow as well as very complex decision routing where it is almost impossible to plan the decision tree accurately.
Closed loop reviewing and Micro Workflow™
When a guest is involved in the workflow using an invitation, the stakeholders who sent them is able to predefine the expected feedbacks of their guests by simply choosing a question from a list that fits the current workflow needs. The multiple predefined answer choices will give an accurate feedback to invitor. This clear feedback will allow invitor to manage “to do list” (see next point), and review feedbacks very efficiently. The feedback itself will be able to trigger pre-defined automated actions in the workflow if expected (see Action & state section). This approach is called Micro Workflow™ and is unique in the way people are collaborating inside Aproove. This approach gives an exceptional flexibility to project managers, stakeholders or simple users to manage their own internal reviewing cycles according to their project phase needs.
This also dramatically reduces project planning phase setup and directly fits to real world needs for enterprise class Work in Progress management.
Powerful annotation flow management (AFM tool)
When job submission is done, all involved users are notified using a custom made email. This email is written in the end user language and invites required users to login. All users have their own interface to annotate, approve pages or the whole job. Users can be grouped into a closed environment where they are able to share notes privately (like in a virtual meeting room). Only pertinent annotation can go to the upper level. The group manager chooses these annotations. The last upper level is the agency, the printshop or simply you. This offers a very powerful collaborative solution for any document.
Versioning control and display
Aproove use a "Time Machine" like functionality to display page versions. Each time a new page including creative corrections is pushed, Aproove can display older versions in seconds. This feature permits very fast comparison of "before" and "after" from any to any version.
If you cannot see the difference directly, Aproove can display the differences via a highlighted Mask for the viewer.
Visual & interactive collaboration
Interactive PUSH technology
Wherever you are, you will never need to refresh your browser to see new annotations or page's status changes, everything is immediate using Aproove genuine PUSH technology. Collaboration using this has never been so easy.
Annotation commenting - Chat
All annotations can be commented by anyone who has access to it. The comments can be private or public according to users' needs. You can choose to be posted if someone is commenting one of your annotations or comments. That's up to you!
Any Device support
Whatever the device, all push and collaboration capabilities are available. From Windows PC, MAC, Ipad, Iphone, Android devices, you will get a fully featured push collaborative experience.
Powerful Collaboration workflow,
Dashboards & File Workflow
Double Workflow Automation with Actions & States
Aproove integrates a powerful “trigger and action” engine. This offers unlimited automation around both Files and Collaborative features. Users involved, roles, notifications, file operations, project creation, invitations, virtual tree display, reporting, … All can dynamically be altered according to project State and various triggers. Complete live cycle of original files or collaboration around the project can be managed automatically. Task like archival, deletion when obsolete, file moved or copied to the right folder when approved, rejected, can be easily automated. Triggers can be either events in Aproove interface like approval, shared approval, user feedback from a task or scheduled events based on start date or due date.
Section management in flatplan view
Aproove does support section inside jobs. The purpose of it is to manage complex division inside a job for grouping pages or assets including video, restricting access to part of a brochure (R/W, Read only, no Access, Hidden), or to simply display pages grouped in a specific way (chapter, forms, TOC, etc.). This gives a very powerful approach to manage complex approval/annotation process across big publications with a lot of pages and a lot of users. The setup is done in seconds using a simple drag and drop action.
File and project submission
Submitting Files in Aproove can be done in multiple ways. From an intuitive drag and drop in the browser to a more advanced local file system using hot folders for a higher productivity approach like in prepress houses or Printshop where Aproove has to work tightly and quickly with other production systems.
What ever your way, Aproove supports unlimited file size, secure and reliable. In the real world, Aproove simplify all file in and out in order to forget about any third party tool for sending files or getting files from outside like complex FTP or unreliable email attachments.
To do list – Feedback management
When sending invitations, you can attach any kind of task or question to it. From these invitations, the guests will get a clear question/task description of what is expected from them and a clear answer form to send feedbacks. At the other end, project managers, have a very easy to use dashboard to quickly check status on all sent invitations and so have a very quick project status check.
Flexible file formats
Aproove is designed to manage any type of visual project and so does support 100+ file formats. From Microsoft Office to any image format, as well as any movie or Web format.
Aproove is designed to integrate any existing workflow. Agencies usually use PDF files. Aproove uses genuine Adobe libraries for interpretation of PDF files. This ensures a trouble free operation around PDF files. For Printshop integration, Aproove is able to handle DCS-tiff files. For perfect Photo studios workflow integration, Aproove can handle Tiff (8,16,24,32 bit) and jpeg files (24 and 32 bit). All these formats are "contract" proof formats for 100% reliable approvals. All other native formats are not reliable for "contract" approvals since no genuine API is available from vendors like Adobe for PSD and AI (only possible using open source free code with no warranty). All these formats are processed using Aproove’s proprietary technology optimized code. Processing speed is typically ranging from 1000 high resolution A4 document/hour on a shared Aproove processing instance to more than several thousands on a dedicated Aproove instance. As of today, none of our customer where able to saturate one Aproove processing instance.
Video and Website support
Recent formats like VIDEO and website are supported with the same quality and ease of use as all classical format. Aproove does support more than 80 video Format including Broadcast Quality codecs like Apple ProRes 422 HQ. Aproove processing is supporting multi-threaded processing with no CPU limitation if you process files locally. Multiple core machine welcome!
Websites are directly supported in Aproove. You just need the website’s address to enable Aproove to analyze the content and to render accurately in Aproove interface with full hyper links support for jumping from one page to any other inside the website. This gives a unique way to review website’s content and validate navigation path very easily.
& secured architecture
Distributed and secured architecture designed for multiple locations
Aproove access is done using classical login and password methods. All administration is done using a browser through the Internet. The internal architecture of Aproove is based at least on two parts:
- The Web frontend
- The Job Processing Agent (JPA) running in your local network.
In case of multiple locations, you only need to add a JPA on your remote sites file servers and browse it in the unified web frontend. This offers to your company the capability to manage remote locations from one single web frontend with secured access.
Low hardware footprint
On an average server, Aproove can handle hundreds to thousands of users and thousands of processed pages per day. Aproove will never limit you on a technical point of view. No additional hardware needed to handle additional users. The only limit will be your license. Your license can grow following your needs without any hidden cost.
Virtual Environment Friendly & Cloud ready
Aproove is so optimized that it runs great on Virtual machines, even the Job processing engine. This enables you to run Aproove in a public or private cloud out of the box.